Office Manager

our team • Mason, OH

8d • Onsite

About The Position

SPX is a diverse team of unique individuals who all make an impact. As the Office Manager, you will be the primary Concur travel and expense administrator.  You will provide general administrative support for our leadership team assisting with calendar management and event planning. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. This role will be based out of our Mason, Ohio office.

Requirements

• 2-5 years of experience as an Executive Assistant
• Concur Proficiency. Strong working knowledge of Concur travel and expense management software
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Nice To Haves

• Excellent organizational, time management, and communication skills.
• Attention to detail with the ability to work accurately and efficiently.
• Ability to identify and resolve issues.
• Excellent written and verbal communication skills.
• Ability to interact professionally with colleagues and clients.

Responsibilities

• Manage travel bookings (flights, hotels, etc.) using Concur, ensuring compliance with company policies.
• Accurate and timely reconciliation of monthly T&E and P-card through Concur.
• Stay up to date on Concur policies and procedures and ensure compliance.
• Manage executive calendars, scheduling meetings, appointments, and travel.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Interact with all levels of the organization and broader global teams on calendar planning, special requests, and office support.
• Manage logistics for on and off-site meetings (scheduling, catering, IT/AV liaison, conference room management, Teams)
• Conduct research and gather information as needed.
• Provide administrative support for special projects and ad hoc needs.
• Address issues and concerns in a timely and efficient manner.
• Handle information requests, receive visitors, and other day-to-day office management responsibilities.

Benefits

• Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
• Competitive health insurance plans and 401(k) match, with benefits starting day one
• Competitive and performance-based compensation packages and bonus plans
• Educational assistance, leadership development programs, and recognition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees