Office Manager, Financial Services
About The Position
Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Office Manager - P09087 with the Financial Services Department. We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community. The Office Manager is a key component of the Financial Services team and is responsible for daily office tasks including processing of incoming and outgoing mail, financial status report reviews, office procurement, maintenance requests and special projects as assigned. The position performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a director, department head or coordinator.
Requirements
- Graduation from a standard high school or equivalency diploma.
- Five (5) years of progressively responsible bookkeeping, secretarial and/or clerical experience; or an equivalent combination of education and experience.
Responsibilities
- Provides administrative and clerical support for the Financial Services team.
- Handles all phases of travel such as making travel arrangements and corresponding paperwork.
- Maintains subject files, schedules, meetings and maintains calendar.
- Responds to incoming calls and mail, and processes a variety of documents.
- Reviews mail for significance and prepares response in advance of review if indicated.
- Supervises OPS employees and work study students.
- Prepares for various meetings and may act as recording secretary.
- Safeguards all information of a privileged nature and prepares accurate minutes for approval.
- Types and proofreads ads, memos, letters, reports, forms, etc., for the office.
- Oversees monthly budget expenditures for Financial Services.
- Maintains supply inventory for the office.
- Prepares procurement documents and maintenance work orders.
- Acts as relief for various positions in the office as scheduled.
- Assists in planning, developing and maintaining data programs to aid with awarding contracts.
- Assists Coordinators with contract reviews.
- Supports Managers with periodic report reviews (budget, spending, receivables).
- Identifies anomalies and assist Managers in resolution as directed.
- Assists the Director in the annual budget process.
- Maintains supply inventory for the office.
- Prepares order requisitions.
- Supports accounts receivable with back-office payment processing.
- Receives, verifies and maintains records for accuracy.
- Maintains calendar for approved absences of department staff.
- Serves as Website Content Manager for Financial Services.
- Assists director in the printing and dissemination of printed materials and publications from various sources.
- Compiles data and prepares periodic reports and surveys.
- Prepares maintenance work orders and equipment transfer paperwork.
- Provides support to users of copy machine; orders materials/paper required for both machines.
Benefits
- Comprehensive State of Florida benefits, including retirement through the Florida Retirement System.
- Opportunities for professional development.
- A generous leave policy, including paid holidays plus winter and spring breaks.
- A collaborative and inspiring campus community.
- Tuition waivers and tuition reimbursement programs for continuous learning.
- Free access to TSC athletics, fine arts, and performing arts events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
