Office Manager

Hearst Newspapers • San Francisco, CA

11d • $80 - $90 • Onsite

About The Position

Hearst Bay Area - home to the San Francisco Chronicle, SFGATE, 46Mile, Bay Area Production Services and other leading media brands - seeks an experienced, proactive, and highly organized Office Manager to support the Executive Team and staff. This role serves as the connective tissue between leadership and staff, ensuring smooth day-to-day operations, effective communication, and a well-coordinated workplace.
The Office Manager will manage administrative, operational, and project-based duties for executives; oversee staff communications; and play a critical role in supporting both the newsroom and companywide initiatives. This is an in-office position up to 5 days a week, based in San Francisco, reports directly to the Publisher and manages a Newsroom Executive Assistant. This role has a salary range of $80-90K.

Requirements

• 5+ years of Office Management, project management and/or executive support experience, preferably in media or a dynamic corporate environment.
• Exceptional organizational, multitasking, and project management skills with strong attention to detail.
• Strong written and verbal communication abilities; experience drafting professional messages for internal audiences.
• Proficiency in Google Workspace, Microsoft Office Suite, and Concur expense management systems.
• Proven discretion with sensitive information and professionalism in all communications.
• Collaborative spirit with the ability to anticipate needs and take initiative independently.

Nice To Haves

• Event coordination, office management, or staff operations experience is highly valued.

Responsibilities

• Lead company on the upcoming office move and ensure the existing and new space remain organized, clean, and welcoming; act as a proactive steward of office upkeep.
• Oversee distribution of promotional merchandise and event swag for marketing and community initiatives.
• Serve as a point of contact for RTO (Return-to-Office) and Hearst training programs - monitoring compliance, attendance, and internal messaging.
• Maintain and update newsroom emergency plans, phone trees, and staff contact lists (including those published on the internal site).
• Manage the newsroom workshop archive and ensure it remains up to date and accessible.
• Draft and distribute staff communications, announcements, and executive messages.
• Assist with the creation and distribution of the events newsletter and manage event attendee correspondence.
• Oversee staff bio creation and updates for internal and external use.
• Support newsroom communications, ensuring alignment with Hearst-wide messaging.
• Manage new hire onboarding processes and coordinate training schedules across departments, serving as liaison to Human Resources
• Maintain the intern "brown bag" lunch calendar and other training or mentorship events.
• Coordinate newsroom award and competition submissions
• Report directly to the Publisher and act as a bridge between the executive suite and departmental teams.
• Supervise and provide direction to the Newsroom Executive Assistant, including tasking, workflow coordination, and performance feedback.
• Support newsroom scheduling duties
• Manage and reconcile receipts in Concur, matching with corresponding files for monthly expense reports.
• Maintain organized shared folders of daily, weekly, and monthly departmental reports for easy executive reference.
• Support executive participation in marquee events - managing invitations, RSVPs, and VIP guest lists.
• Assist with event logistics and communications on external events as well as internal staff events.
• Coordinate meeting invitations for companywide and newsroom initiatives, including All-Hands, marketing events, Spring Health sessions, and other staff programs.
• Provide comprehensive administrative assistance to the Executive Team, including managing calendars, scheduling meetings (often complex and multi-departmental), and coordinating visits from outside partners.

Benefits

• Physical Wellbeing: Medical, Dental, and Vision coverage to keep you and your family healthy.
• Invest for the Future: Competitive retirement plan with matching program in most markets.
• Generous Paid Time Off: Recharge with ample time off, including holidays and vacation.
• Paid Parental Leave: Support for growing families, with paid leave for new parents.
• Monthly Child & Dependent Care Reimbursement: Financial support for the care of your loved ones.
• Emotional Wellbeing: Be your best self with our mental wellness benefits.
• LGBTQ+ & Inclusive Health Services: Inclusive healthcare designed for every individual's unique needs.
• Fertility Coverage & Menopause Support: Helping you along every step of your family journey.
• Pet Wellness Reimbursement & Rover Credits: We care about your pets, too - helping you keep them happy and healthy.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed