Office Manager

Heritage Werks, Inc.•Duluth, GA

9d•Onsite

About The Position

The Office Manager oversees the daily operations and administrative functions of our corporate headquarters, which includes a substantial office area and a large warehouse. This role ensures a well-maintained, efficient, and welcoming environment for staff, clients, and vendors. The ideal candidate possesses excellent organizational skills, the ability to multitask, a collaborative mindset, and a proactive approach to problem-solving to maintain an efficient and productive work environment. This full-time on-site position reports to the Director of Facilities and Supply Chain and will provide occasional support for our satellite facilities.

Requirements

BA in Office Administration, Business Management or a related field preferred. Equivalent work experience will be considered.
5+ years of experience in office management, executive assistantship or a similar role.
Keen eye for detail and an ability to pursue tasks through completion
Excellent organizational and multitasking abilities
Ability to communicate clearly and diplomatically, both in writing and verbally, to ensure smooth interaction and accurate relay of information.
Proficiency in managing tight deadlines and anticipating executive needs to ensure seamless operations.
Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).
Proven capability to handle sensitive information with the utmost privacy and professionalism.
Capacity to address issues proactively and provide effective solutions to challenges.
Financial acumen to master office budget and reporting.
Knowledge of health and safety regulations
Ability to lift and move office supplies and equipment as needed
Flexibility to work occasional evenings and weekends for special events or urgent issues.
Valid driver’s license and reliable transportation to coordinate and commute between headquarters and satellite facilities as needed.

Nice To Haves

Experience managing large office spaces, warehouse operations or cultural/heritage facilities is highly desirable.
Previous experience supporting multiple locations or satellite facilities is a plus.

Responsibilities

Oversee the front office, ensuring a clean, organized, and professional space at our various Metro Atlanta facilities.
Coordinate the daily opening schedule of the corporate headquarters ensuring facility is operational on time and in accordance with daily priorities.
Maintain office, breakroom, and facilities supply inventory, placing orders as needed while working with accounting to reconcile expenditures with established budgets.
Schedule and coordinate routine servicing with vendors including, but not limited to, cleaning, security, IT support, heavy machinery maintenance, and landscaping.
Escort vendors during site visits and oversee their activities to ensure adherence to company policies.
Live within 20-40 minutes of the headquarters’ office allowing for response to building emergencies as a member of the disaster response team.