Office Manager

WithumSmith+Brown•Braintree, MA

9d•$90,000 - $100,000•Onsite

About The Position

Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You. Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus! Withum is currently seeking an Office Manager to join our Braintree, MA office to support our growing team. The primary purpose of an office manager is to manage all administrative aspects of their designated office. This includes managing admin staff, processes, and communications so that professional staff can properly service clients of Withum. The qualified candidate will possess a growth mindset and be a strategic thinker with the ability roll out tactical plans. This position requires candidate to work in the physical office five days a week, remote work is not an option for this position. Withum’s brand is a reflection of our people, our culture and our strength. Withum has become synonymous with teamwork and client service excellence. The cornerstone of our success can truly be accredited to the dedicated professionals who work here every day, whose mission is to help our clients grow and thrive - to be in a position of strength. But our commitment goes beyond our clients as we continue to live the Withum Way, promoting personal and professional growth for all team members, clients, and surrounding communities.

Requirements

Bachelor’s Degree
7-10 Years of Administrative Experience
Excellent interpersonal, written, and oral communication skills and ability to communicate with the business on a non-technical level, and with the IT department on a more technical level
Resourceful and innovative problem-solving abilities
Proficient in Microsoft Office Suite
Exceptional organizational skills and attention to detail are a must
Project Management

Responsibilities

Supervising administrative staff – Receptionist, Administrative Assistants
Monitoring deadlines and the workload and deliverable turnaround time of all members of the admin team
Providing training and guidance to all the admin team and onboards new admin team members
Approving and manages the schedules, vacations, and days off of the admin team to ensure adequate admin support coverage, especially during peak times
Responsible for overall office and facilities management – interacts with building management with regards to safety and security of the building and suite, maintenance issues, repairs, service and delivery matters; point person for all maintenance requests -submitting, following up, ensuring they are complete
Overseeing all office and kitchen supplies and cleanliness of overall office
Managing office security systems
Working closely with PIC, to coordinate office events and ensures that office operations run smoothly and efficiently
Reviewing and updates office emergency action plan annually
Monitoring shipping expenses for the office
Scheduling office Partner meetings and/or any other office wide meetings when needed. Prepare agenda/minutes and possibly slides if requested
Might be asked to serve as back up to administrative positions if needed
Assisting partners and Managers in office with ad hoc requests
Serving as Trusted Advisor for the PIC, acting as a sounding board and strategic partner
Assisting PIC in determining and rolling out strategic vision of the office
A/P management (PaperSave)- review invoices in papersave prior to PIC approval before it goes to finance for payment
Reviewing of lower level (staff-supervisor) expense reports. With proper training and direction office managers can ensure submitted expenses are in line with Firm policy. May lead to reviewing managers-Principals expense reports who likely incur more significant expenses
Identifying, create, and run weekly, monthly, and quarterly reports to evaluate office’s progress toward goals
Assisting partners and coaches ensuring the performance review process is rolled out in a timely manner
Serving as primary point of contact / liaison between the office and the following teams
HR – serve as proverbial “boots on the ground” for the HR team to ensure that office is in compliance with all applicable employment laws
Onboarding – work with Partners to create an efficient workspace for new hires and serve as a first-day Point of Contact to allow a smooth transition
Engagement – work with office partners to ensure that staff is engaged and identify employees who may benefit from working with Retention Strategist
Marketing – provide team with photos to showcase office culture and roll out local initiatives to assist in building brand awareness