Office Manager (Part-Time)

Amivero•Reston, VA

9d•Onsite

About The Position

Amivero’s team of IT professionals delivers digital services that elevate the federal government, whether national security or improved government services. Our human-centered, data-driven approach is focused on truly understanding the environment and the challenge and reimagining with our customer how outcomes can be achieved. Our team of technologists leverage modern, agile methods to design and develop equitable, accessible, and innovative data and software services that impact hundreds of millions of people. As a member of the Amivero team you will use your empathy for a customer’s situation, your passion for service, your energy for solutioning, and your bias towards action to bring modernization to very important, mission-critical, and public service government IT systems. Maintaining a welcoming, efficient-to-work-in, atmosphere for employees working in-person from the office. This position requires flexibility, adapting to a fast-paced environment and exceeds at juggling a variety of responsibilities considered very important and appreciated by every member of the company.

Requirements

Strong interpersonal and communication skills to create a welcoming environment for all employees and guests.
Ability to greet and assist guests professionally, providing tours and facilitating smooth appointments.
Proficient in managing daily schedules and anticipating office needs using scheduling apps.
Excellent organizational skills to manage multiple tasks such as greeting guests, preparing meeting rooms, and handling mail.
Ability to collaborate with colleagues and vendors to maintain office operations and resolve issues efficiently.
Experience maintaining positive relationships with vendors and negotiating favorable terms.
Proficiency in conducting monthly audits and managing vendor services like building management and food delivery.
Ability to manage office facilities, including mail distribution, kitchen upkeep, and general office maintenance.
Competent in updating and distributing instructional materials for office procedures and guest management.
Meticulous attention to detail in preparing and maintaining conference rooms, including ordering supplies and cleaning up after meetings.
Diligence in maintaining kitchen cleanliness and ensuring the availability of necessary office supplies.
Proficiency in using office software and scheduling applications.
Basic knowledge of managing mail scanning and distribution for remote employees.
Strong customer service skills to handle the needs of employees and guests effectively.