Part Time Office Manager
About The Position
PerfectServe offers Best in KLAS assets in three categories: clinical communications, scheduling, and patient engagement solutions. We have seen an 88% growth rate over the past three years and need strong team members to help us continue to grow! PerfectServe’s mission is to accelerate speed to care by optimizing provider schedules and dynamically routing messages to the right person at the right time in any care setting; advancing patient care and clinical workflows. By joining PerfectServe, you will have the unique opportunity to come alongside us as we further our vision of putting all of these solutions together to provide optimal patient outcomes and faster patient care interventions. By improving speed to care and cross-continuum communication, we save lives, reduce length of stay, minimize re-admissions, and bring joy back to caregivers. We have an incredible portfolio of customers, with new ones recognizing the value of our solutions and joining the PerfectServe family every day. We’re looking for a proactive and organized Onsite Part-Time Office Manager to support our new Miami office and ensure a professional, welcoming experience for employees and visitors. This role is critical for maintaining smooth day-to-day operations and will work closely with our two remote Executive Assistants to provide exceptional support.
Requirements
- Minimum 3+ years of experience as an Office Manager or in a similar administrative role.
- Strong organizational and communication skills.
- Ability to work independently and manage multiple priorities.
- Tech-savvy with basic knowledge of office systems and apps.
- Comfortable working with remote or hybrid teams.
- High level of discretion and professionalism when handling sensitive information.
Nice To Haves
- Experience in office administration or facilities coordination preferred.
- Familiarity with tools like Microsoft 365, Slack, and scheduling platforms.
- Experience coordinating travel, meetings, and vendor relationships.
Responsibilities
- Package & Mail Management:
- Receive deliveries and coordinate pickups from lockers (FedEx/Amazon).
- Manage incoming mail, scan documents, and ensure timely distribution.
- Office Coordination & Upkeep:
- Maintain office supplies (water, coffee, snacks) and general tidiness.
- Ensure the space is ready for meetings and events.
- Meeting & Travel Support:
- Assist with booking office space, conference rooms, catering, and meals.
- Coordinate travel and hotel arrangements for team meetings.
- Badge & Access Administration:
- Manage employee badge setup for suite access using Prism.
- Parking Management:
- Oversee registration of license plates and app setup for four designated parking spots.
- Executive Support:
- Provide on-site assistance to our Executive Assistants for scheduling and logistics.
Benefits
- Remote first work environment
- Health, Dental, Vision, Life and Disability Insurance options available day one.
- 401K - with match and immediately vested.
- 17 company holidays, 2 floating holidays plus competitive paid time off policy
- Internal Advancement Opportunities
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
