Office Manager

LandSouth Construction•Jacksonville, FL

3d•Onsite

About The Position

LandSouth is a Jacksonville-based construction company specializing in building apartment communities throughout the Southeast. We are proud to be recognized for our achievements as a contractor, employer, and growing business, as well as for our commitment to supporting the communities where we build. Located near San Pablo Road, our corporate office is seeking a full-time Office Manager to join our team! This is a full-time, hourly position with a consistent schedule of 8:00am to 5:00pm. SUMMARY As the Office Manager, you will oversee the daily operations of the corporate office by maintaining an efficient, organized, and professional environment that enables overall business success. You will manage front-end administrative functions, coordinate services and vendors, and facilitate communication between internal teams and external partners. As LandSouth's Office Manager, you will provide support to both our office and field employees, handle logistics and supplies, and help foster a positive workplace culture through event planning and employee engagement initiatives.

Requirements

High school diploma or equivalent
Minimum of 2 years of administration support
Experience with calendar/meeting coordination, multi-line phone systems, and event management
Must have a valid Driver's License
Must be authorized to work in the United States
Must be able to pass a background check, in accordance with local law/regulations

Nice To Haves

Experience supporting HR administrative functions is a plus

Responsibilities

Manage the reception area to ensure professional, courteous, and efficient handling of all telephone, in-person, and mail communications, both internally and externally with clients, vendors, and visitors
Handle all incoming and outgoing mail, deliveries, and courier services with accuracy and promptness
Coordinate catering services, conference room bookings, and meeting space set up to support both internal and external meetings
Maintain the corporate calendar with attention to detail, ensuring accurate categorization of appointments and proactively resolving any potential space or scheduling conflicts
Oversee procurement and inventory management for office, kitchen, and field supplies to ensure consistent availability of essential items
Ensure cleanliness, organization, and a professional appearance of all common areas, including both internal and external spaces
Coordinate facility-related requests, including maintenance, IT support, office moves, and janitorial services, to ensure efficient and timely resolution
Plan, organize, and execute engaging office events, seasonal celebrations, and team-building activities to foster a positive and collaborative workplace culture
Manage the distribution of event tickets for corporate-sponsored events
Support the onboarding process for new employees by preparing welcome kits, ordering business cards and equipment, and setting up workspaces for a seamless transition
Provide comprehensive executive-level support, including travel coordination, scheduling assistance, and management of special projects as assigned
Support marketing efforts by assisting with event planning and execution as needed