OFFICE MANAGER - 72000010

State of Florida

14d•$75,000•Onsite

About The Position

This position is located in Tallahassee, FL Position Overview and Responsibilities:The incumbent in this position is responsible for the planning and coordination of administrative functions associated with the Division of Finance and Administration and serves as the personal assistant to the Director of Finance & Administration.

Requirements

Knowledge of the methods of data collection and analysis
Knowledge of FLAIR expenditures
Knowledge of basic management principles and practices
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices
Ability to organize data into logical format for presentation in reports, documents and other written materials
Ability to conduct fact-finding research
Ability to utilize problem-solving techniques
Ability to work independently
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities
Ability to plan, organize and coordinate work assignments
Ability to establish and maintain effective working relationships.
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others.
High school diploma or equivalent
Two Years or more of equivalent assistant or liaison position experience

Responsibilities

Performs professional administrative functions in direct support of the Director of Finance & Administration and staff.
Organizes and tracks assignments and follow-up activities requested by the Director of Finance & Administration.
Reviews administrative policies, procedures, guidelines and related directives to be implemented; evaluates impact on operations; identifies potential problems; recommends appropriate action.
Investigates, assesses, analyzes and make recommendations to resolve issues and problems presented by administrators.
Ensures the completion of required projects and reports
Provides direction, guidance and counsel to administrators and their staff in the management and operation of service programs and responsibilities.
Consult with staff members to develop solutions for programmatic operational problems.
Serves as the division’s purchasing and invoice liaison.
Serves as the division’s human resource liaison.
Serves as the division’s property custodian.