Office Manager (Part-Time)

The Brand Guild•New York, NY

8h•$30•Onsite

About The Position

The Brand Guild, a full-service communications agency with offices in Washington, D.C. and New York City, is hiring a part-time Office Manager to join and support our NY office. Our ideal candidate is a proactive “people person” with 2-3 years of experience in a retail and/or operations role who is adept at wearing multiple hats. This role will be in office, part-time (12 hours a week) ideally on-site Tuesday through Thursday. The hourly rate for this position is $30 and this position is not eligible for benefits or paid time off. You are: Someone who enjoys being in a support role Ridiculously organized A proactive and resourceful problem-solver Someone who enjoys working high to low and wearing multiple hats Extremely professional – able to establish a rapport and communicate with all levels of an organization from executives to junior staff and interface with clients Fun loving!

Requirements

Minimum of 2 years of experience working in an operations, retail or executive support role
Proficiency with Google Suite
Impeccable attention to detail
Highly organized
High level of professionalism and poise
Strong communication skills
A “team player” attitude: no job is too large or too small
Excellent problem solving and time management skills

Responsibilities

Function as Office Manager for office of ~10 employees
Establish and maintain positive and cohesive office culture
Act as first line of support for NY team members
Order supplies, snacks and drinks for NY office, maintaining consistent inventories
Receive and distribute packages as needed
Ensure proper storage of client product and maintain tidiness of office at all times
Liaise with building management to manage all building/facilities issues, escalate facilities-related issues to Associate Director of Operations as needed
Troubleshoot minor laptop and IT issues as they arise and escalate larger issues to Associate Director of Operations
Provide support for in-office meetings and events (preparation, set up, clean up) and any special team programming
Assist in planning and executing informal office gatherings (i.e. happy hours, lunches, celebrations, etc.) and larger office gatherings and events
Assist with employee and client gifting as needed
Assist with seasonal initiatives such as holiday gifting and planning/execution of all-agency events (including Annual Offsite)
Liaise with Associate Director of Operations in DC office, VP of HR and SVP of Operations as needed