Tribal Utility Authority Office Manager

Santo Domingo Tribe • Santo Domingo Pueblo / Kewa, NM

8d • Onsite

About The Position

Incumbent in this position are responsible for supervising, grant management, document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports, or other documents, maintaining various filing systems, including computer records of various activities, reviewing, and processing forms, assisting staff with inquiries or problems, processing various types of billing, purchase orders and invoices for payment, and similar duties. Incumbent will work closely with the Accounting Department to ensure all billing and cash records are maintained and reconciled in a timely manner as prescribed by the Tribal Programs CFO. Responsibility includes the collection and accounting of monies and deposit of such on a regular basis to accounting.

Requirements

• Strong interpersonal, communication, and time management skills.
• Working knowledge of utility billing systems and customer account management software.
• Basic accounting skills, including invoicing, payments, and record reconciliation.
• Team-oriented with the ability to work independently and support daily office operations.
• Effective organizational, problem-solving, and decision-making skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent customer service skills and a professional, positive attitude.
• Ability to maintain confidentiality and accurate records.
• High School Diploma or GED required; minimum of two (2) years of clerical or administrative experience, or an equivalent combination of education and experience.
• Demonstrated reliability, professionalism, and the ability to maintain strict confidentiality.
• Proficiency in standard office software and administrative systems, including Microsoft Office applications.
• Ability to communicate effectively, both verbally and in writing.
• Must be flexible with work schedule; extended hours, evenings, and weekends may be required based on operational needs.
• Must successfully pass required background investigations (FBI, State, Tribal, and Motor Vehicle Record checks) and drug/alcohol screening.
• Must possess and maintain a valid driver's license and be insurable under Santo Domingo Pueblo's liability insurance requirements.

Nice To Haves

• Prior experience working in a Tribal government or Tribal Utility Authority administrative role preferred.
• Experience with Tribal grants administration, including documentation, reporting, and compliance support.

Responsibilities

• supervising
• grant management
• document production and management
• preparing correspondence, reports, or other documents
• maintaining various filing systems, including computer records of various activities
• reviewing, and processing forms
• assisting staff with inquiries or problems
• processing various types of billing, purchase orders and invoices for payment
• collection and accounting of monies and deposit of such on a regular basis to accounting

Benefits

• generous leave policy that includes vacation, holidays, and administrative days that equal up to 54 days off in a year
• Affordable medical plans, health, dental, and vision
• Competitive 401k retirement plan
• amenities aimed at creating a solid work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED