Office Manager

Hanwha Defense USA Inc • Arlington, VA

8h

About The Position

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing financial processes such as accounts payable and bookkeeping, and maintaining accurate records to support organizational needs. The Office Manager coordinates appointment scheduling and general office duties to optimize workflow and enhance productivity. By implementing effective office management practices, this role supports both staff and management in achieving business objectives. Ultimately, the Office Manager serves as the backbone of the office, fostering a well-organized, professional, and responsive workplace.

Requirements

• Proven experience in office management or a related administrative role.
• Proficiency in bookkeeping and accounts payable processes.
• Experience using QuickBooks or similar accounting software.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field.
• Experience with records management systems and compliance standards.
• Familiarity with advanced office software and scheduling tools.
• Prior experience managing a team or supervising office staff.
• Knowledge of industry-specific regulations relevant to office administration.

Responsibilities

• Manage and oversee daily office operations to ensure efficiency and organization.
• Handle accounts payable processes, including invoice processing and vendor payments.
• Maintain accurate bookkeeping records using QuickBooks and other accounting tools.
• Coordinate appointment scheduling and manage calendars for staff and management.
• Organize and maintain records management systems to ensure easy retrieval and compliance.
• Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs.
• Collaborate with other departments to facilitate smooth communication and workflow.
• Implement office policies and procedures to improve operational effectiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree