Office Manager

Antech•Fountain Valley, CA

34d•$32 - $35•Onsite

About The Position

We understand that the world we want tomorrow starts with how we do business today, and that’s why we’re inspired to make A Better World for Pets. Antech is comprised of a diverse team of individuals who are committed to each other’s growth and development. Our culture is centered on our guiding philosophy, The Five Principles: Quality, Responsibility, Mutuality, Efficiency and Freedom. Today Antech is driving the future of pet health as part of Mars Science & Diagnostics, a family-owned company focused on veterinary care. Current Associates will need to apply through the internal career site. Please log into Workday and click on Menu or View All Apps, select the Jobs Hub app, then click the magnifying glass to Browse Jobs. The Target Pay Range for this position is $32-$35/Hourly. At Antech, pay decisions are determined using factors such as relevant job-related skills, experience, education, training and budget. Job Purpose/Overview The Office Manager is the first point of contact for the Fountain Valley California Hub location and is integral to success and curated experience of the office. This role is responsible for creating a welcoming work environment, with high levels of organizational effectiveness, communication, and safety. With oversight of the physical space and the Associate experience, the ideal candidate is people-oriented with strong systems-thinking and problem-solving ability. Relationship mastery is integral to this role, which partners with Administrators, Leaders, and Associates, as well as building management and a cadre of outside vendors.

Requirements

Bachelor’s degree in business administration, Hospitality Management, Office Administration, Facilities Management, or a related field.
2+ years of experience in office management, facilities coordination, workplace operations, or executive administration.
Strong understanding of office systems, space planning, and facilities coordination
Working knowledge of health and safety regulations, workplace compliance, and environmental sustainability practices
Familiarity with budget tracking, vendor contracts, and invoice reconciliation
Proficiency with Microsoft Office, Teams
Exceptional communication and interpersonal skills — clear, professional, and welcoming
Highly organized and detail-oriented with strong problem-solving skills
Event coordination and project management abilities
Tech-savvy, with the ability to troubleshoot meeting room AV setups or coordinate IT support
Strong multi-tasking and time management in a dynamic environment
Build trust and maintain relationships with diverse stakeholders (Associates, leaders, vendors)
Proactively identify and solve workplace issues before they escalate
Cultivate an engaging, inclusive, and service-oriented office culture
Navigate and adapt to ambiguity with professionalism and poise
Lift or move supplies and manage physical office logistics (reasonable physical agility)
The associate is regularly required to apply manual dexterity, including hand/wrist flexibility, for computer keyboarding.
The associate frequently is required to sit for extended periods of time, stand, walk, and reach with hands and arms.
The associate is frequently required to hear and speak in order to use the telephone, make presentations and communicate with people in an office environment.
The associate is occasionally required to sit and stoop, bend, kneel, or crouch.

Nice To Haves

Managing vendors and office budgets
Planning corporate events or hospitality experiences
Supporting workplace safety and emergency protocols
Partnering across functions (HR, Admins, Leadership)
A combination of education and experience may be considered in lieu of a degree.

Responsibilities

Reception and guest coordination (partner with EA's)
Onboarding new Associates to the workplace (office tour/housekeeping rules/wifi setup, etc.)
Space management and furniture/amenity planning
Meeting coordination (scheduling, setup, tech troubleshooting)
Office-specific communications through various channels (email, Teams, physical postings)
Event planning and catering management (partner with EA's)
Partnership on Associate engagement and cultural initiatives
Incoming + outgoing mail and package handling
Order, stock, maintain office supplies
Manage kitchen and pantry offerings, equipment, and supplies
Oversee amenity spaces like shower room, wellness room, roof deck, dog run
Manage building maintenance request portal and security system (card readers/cameras/work orders)
Spearhead health and safety and emergency response program in office and with building management
Champion environmental initiatives (plants, compost, et al)
Manage vendors and service providers (exterminator, HVAC, cleaning company, et al)
Maintain and report on operational budget and reconcile invoices/expenses
Load all dishes left in the sink into the dishwasher at EOD