Office Manager - Blessed Sacrament - Chicago - Vic. VI

Archdiocese of Chicago, Office of Catholic Schools•Chicago, IL

61d•$20 - $30

About The Position

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards. Assists in functions of the parish business office. Serves as a first point of contact for those calling and entering the parish office. Provides secretarial and general office support for parish staff. Participates in parish collection management, administer employee background checks and Virtus compliance. Publicly supports and promotes the mission of the parish. Acts in accordance with Archdiocesan policies, procedures and guidelines.

Responsibilities

Greet callers and guests, take messages and route calls and parish emails as appropriate.
Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures.
Provide a high level of hospitality to visitors and meeting attendees.
Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings.
Record and Maintain accuracy of PDS system with parishioner donations in Church Office or similar software.
Administer electronic giving system. Ensure monthly donations are reported and posted to the parish information system (PDS).
Maintain parish files in an orderly and timely manner.
Follow Arch Records Retention guidelines.
Record sacramental records and provide copies when requested following Archdiocesan guidelines.
Record mass intentions to be celebrated.
Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies.
Prepare correspondence and reporting using Microsoft Office and Google Docs programs.
Prepare special mailings and other projects.
Prepares and manages parish calendar for all parish activities.
Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
Assist with communications such as: Prepare weekly bulletin Social Media maintenance and content Website maintenance and content
Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events.
Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters.
Run monthly and year end parishioner donation reports as required for publication and other needs.
Aid in the collection of delinquent accounts.
With Operations Director, ensure proper Archdiocesan cash collection procedures are followed including but not limited to: scheduling volunteer count teams, maintain log sheet for count bags, and, with a volunteer, pick-up of collection bags and votive money.
Assist Operations Director with
Assist Coordinator of Religious Education or Director of Religious Education with program registration and recordkeeping. Aid in the collection of delinquent accounts.
Administer Virtus and background compliance for parish employees and volunteers using the Virtus
Prepare annual Office for the Protection of Children and Youth (OPCY) audit for Pastor, Principal and Operations Director review.
Other assignments and projects as assigned.