OFFICE MANAGER

Eliza Jennings Senior Care Network•Chagrin Falls, OH

About The Position

Eliza at Chagrin Falls, a New Eliza Jennings Community in Chagrin Falls is searching for full-time Office Manager. Hours for this position are 7:00a-3:30p M-F. Position Summary: Provide administrative support to the Executive Director, all departments and Residents. Staff the Reception Desk, answering phones and greeting and directing visitors.

Responsibilities

Answer phones and greet and direct visitors
Prepare and process correspondence, reports etc. for the Executive Director and all departments.
Sort and distribute mail for employees and residents. Prepare outgoing mail for pick-up.
Take and process meeting notes.
Update and maintain Resident mailing list; forward resident mail to designated family member or Power of Attorney as required.
Process letters and schedule meetings at the request of department heads
Maintain all office equipment and order supplies.
Supervise receptionists and drivers.
Lead and assure required staff levels at the front desk: instruct, schedule, monitor and assure performance, maintain positive employee relations, and promote teamwork.
Copy Worker’s Compensation Packets as needed
Assist residents with typing and copying.
Provide the people we serve with clear opportunities to direct their own lives and decide how they will spend their day.
Ensure a safe environment for residents and utilize tools and equipment in a safe manner.
Report all hazardous conditions including incidents, injuries, and equipment to the appropriate Supervisor immediately.
Adhere to mission statement and all company policies including, but not limited to job description, HIPAA, Residents’ Rights, annual TB test, and education assignment completion.
Adapt to changes in responsibilities in a positive manner, is receptive to new ways of completing tasks, and is flexible in carrying out assignments.