Office Manager

Maronda Inc. and Subsidiaries•Eaton, OH

8d•Onsite

About The Position

The Office Manager supports the accounting and administrative functions of the company by accurately entering financial data, processing invoices, and assisting with day-to-day office operations. This position plays a key role in maintaining accurate records and ensuring timely payments to vendors.

Requirements

High school diploma or equivalent.
1–2 years of experience in accounts payable, bookkeeping, or data entry.
Basic knowledge of accounting principles.
Proficiency with Microsoft Excel, Word, and general office software.
Strong attention to detail and accuracy.
Good organizational and time management skills.
Ability to handle sensitive and confidential information.
Excellent communication skills (written and verbal).
Ability to work both independently and as part of a team.

Responsibilities

Accounts Payable (AP):  Receive, review, and verify vendor invoices and statements.
Match invoices with purchase orders and receipts for approval.
Enter AP transactions into accounting software accurately and timely.
Respond to vendor inquiries regarding payment status and discrepancies.
Maintain organized AP files, both physical and digital.
Data Entry:  Accurately input financial, vendor, and job-related data into accounting and ERP systems.
Ensure completeness and correctness of all entries.
Update and maintain spreadsheets, logs, and other tracking documents.
Administrative Support:  Assist with filing, document management, and scanning of financial records.
Help maintain vendor records and W-9 documentation.
Support the accounting or office team with additional clerical tasks as needed (e.g., mail sorting, supply ordering, answering phones).