Office Manager

Tri Pointe Homes Holdings, Inc. • Potomac, MD

7d

About The Position

Looking to be surrounded by remarkable, passionate individuals in your workplace? Tri Pointe Homes is always looking for employees to push our place in the industry forward with a top-tier home buying experience. If this sounds like a career for you, apply to be a part of our great team.
Tri Pointe Homes DC Metro is looking for an innovative and energetic individual to join our talented group as an Office Manager.
Position Highlights: In this multifaceted role, you will support the division leadership teams and various departments for the division’s day to day office operations. This position will perform a variety of tasks, some of which are confidential and complex in nature. This position duties will range from managing complex calendars, expense reports, travel arrangements, event coordination to serving as a point of contact in all thing’s office related.

Requirements

• High School diploma or equivalent required; College degree preferred.
• Minimum 5 years of experience in a fast-paced office environment
• Management and Customer Service experience
• Strong administrative skills
• Microsoft suite skills
• Excellent organization and attention to detail
• Excitement and enthusiasm for planning and executing tasks or events
• Strong oral and written communications skills
• Ability to work in a fast-paced environment with critical deadlines
• Strong ability to multitask
• Ability to handle sensitive information with discretion
• Excellent problem-solving and organizational skills
• Experience with vendor management, procurement, and budget tracking)

Nice To Haves

• Multilingual plus
• Strong digital creativity with the ability to develop engaging internal communications and visually compelling design materials (Canva, photoshop)

Responsibilities

• Provide executive administrative support to Division President, leadership team, multiple departments and staff as needed.
• Own all aspects of the daily office operations including overseeing the front desk operations and provide front desk support as needed.
• Organize and help facilitate office moves and storage space (e.g., relocating employees, expanding to additional office space, moving into entirely new spaces, etc.)
• Respond promptly to all Facilities requests, issues, and complaints. Oversee to ensure issues are being solved promptly.
• Serve as point of contact for office facility 24/7 for employees and the property manager, including but not limited to, maintenance, pest control, keys, janitorial, heat/air and other building issues.
• Set up office systems, procedures, and records (electronic and paper).
• Coordinates and maintains all office related contracts and service orders.
• Setup, maintain and administrator access to divisions for national office related accounts (i.e., delivery companies, office supplies, etc.)
• Manage business operations for the office, including processing contracts and invoices, purchasing, expense reports, and preparation of monthly reconciliation reports.
• Act as a resource and subject matter expert sharing industry expertise, best practices, and thought leadership.
• Receives and distributes communications from property manager regarding the Office Facility to all office personnel, creates correspondence and office memorandums as needed.
• Handle tasks related to office and inter-office communications, office set up, and administrative matters.
• Build and maintain relationships with divisions, team members, vendors, and contractors to effectively maintain and support office needs as the primary point of contact
• Responds on a routine basis to emergency codes and advises the first response team on chemical hazards and exposures.
• Ensure all site-specific documentation and reports are completed accurately and on time including safety program compliance.
• Maintain and distribute master phone list.
• Serves as the lead Floor Liaison for building emergencies. Maintain building evacuation plan and identified team to assist in safely evacuating office during drills and emergencies.
• Ensure compliance with administrative, legal, and regulatory requirements of all governmental and accrediting agencies as they relate to facilities, maintenance, and safety.
• Continuously working to enhance the office environment and overall ambiance to ensure alignment with the organization's values and culture.
• Work closely with the HR leader on various engagement and culture supporting HR duties.
• Lead and work collaboratively with the Compass committee on office events.
• Assist with onboarding/offboarding logistics, including equipment setup and system access coordination
• Support conference room technology and system upgrades (e.g., Zoom Rooms, A/V systems)
• Support engagement strategies aligned with company values, including wellbeing, appreciation, and community involvement
• Performs other related duties as assigned.

Benefits

• In addition to competitive medical, dental and vision coverage, Tri Pointe Homes provides comprehensive benefits to eligible team members and their dependents, including: Health Savings Account (HSA), full and limited healthcare Flexible Spending Account (FSA), and dependent care FSA options; generous paid time off policies, like vacation, holidays, sick leave, jury duty, bereavement, and volunteer time; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 6% of team member contributions; adoption, fitness, tuition and worldwide emergency travel assistance; EAP, grief counseling, and estate/will preparation services; and additional discounts and supplementary employee-paid benefit programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED