Medi-Weightloss Clinic Hiring Full-Time Office Manager
About The Position
Medi-Weightloss, the premier medical weight loss brand, is coming to the Portland metro area. Our clinics deliver evidence-based care with a compassionate, patient-first approach. Backed by the proven success of Medi-Weightloss—with over 9.5 million pounds lost nationwide since 2006—we’re building a network of high-impact wellness clinics throughout the region. Our mission: transform lives by helping people achieve and sustain meaningful weight loss. We are seeking an experienced, organized, and people-centric Office Manager to oversee the day-to-day operations of our Beaverton clinic. This position combines operational excellence with a seamless patient experience, ensuring smooth daily workflows, efficient administrative systems, and a welcoming environment for staff and patients alike. You’ll partner closely with our Director of Operations and clinical leadership team to uphold our high standards in patient service, staff development, and financial performance. This is a fast-paced, people-focused role that combines logistical skill, diligent attention to detail, and a commitment to service and excellence. If you have a leadership background, administrative experience in the medical field, or are just looking for a professional change, please apply today for immediate consideration.
Requirements
- Minimum of one year of management or leadership experience in a healthcare, wellness, or service-oriented environment required
- Exceptional organizational, communication, and customer service skills are critical for success
- Proficiency with Microsoft Office Suite and EMR systems required
- Experience with QuickBooks or basic financial reporting required
- Ability to work Saturdays
Nice To Haves
- Bachelor’s degree in business, Healthcare Administration, or related field preferred
- Experience with insurance verification, billing, or claims processing preferred
- Background in weight management, aesthetics, or medical office operations a plus
Responsibilities
- Oversee all daily clinic operations, including scheduling, cash handling, inventory management, and facility upkeep
- Ensure consistent adherence to company policies, compliance standards, and operational procedures
- Manage EMR scheduling, reports, and documentation accuracy
- Monitor and maintain product and supplement inventory; order supplies per established PAR levels
- Handle patient registration, insurance verification, billing submissions, and revenue cycle tasks in coordination with our billing partners
- Recruit, onboard, and train front office and support staff in accordance with company standards
- Foster a positive, team-oriented culture focused on accountability, learning, and patient care excellence
- Conduct regular staff meetings and provide ongoing coaching and performance feedback
- Manage staff schedules and ensure appropriate coverage during clinic hours
- Support patient experience excellence—ensuring every visit feels personalized, professional, and efficient
- Participate in local marketing and community outreach initiatives to promote clinic visibility and patient acquisition
- Champion the Medi-Weightloss brand by modeling service, integrity, and enthusiasm
Benefits
- Medical Benefits
- Paid time off and professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Manager
