Office Manager

Agilysys, Inc.•Alpharetta, GA

10d•Onsite

About The Position

The Office Manager is responsible for the day-to-day operations of the office and assigned remote locations, ensuring a safe, efficient, and welcoming workplace for employees, customers, and visitors. This role partners closely with HR, Facilities, IT, Finance, Marketing, and external vendors to support business operations, employee experience, and high-visibility corporate activities. The ideal candidate is highly organized, proactive, service-oriented, and comfortable managing multiple priorities across on-site and remote locations.

Requirements

3+ years of experience in office management, facilities coordination, or workplace operations
Experience supporting multiple locations or remote sites
Strong organizational skills with the ability to manage competing priorities independently
Excellent communication and interpersonal skills
Proficiency with Microsoft Office

Nice To Haves

Experience supporting high-visibility corporate meetings (e.g., Town Halls, earnings calls, customer-facing meetings)
Budget tracking or basic financial coordination experience

Responsibilities

Manage daily office operations, including space utilization, supplies, office snacks, mail services, and common areas
Oversee remote office locations, including a warehouse facility and a WeWork location in Bellevue, WA, ensuring operational consistency and compliance
Serve as primary point of contact for building management, WeWork community teams, landlords, and facilities vendors
Coordinate office moves, buildouts, decommissioning projects, and vendor walkthroughs as needed
Oversee maintenance requests, repairs, security access, and workplace safety procedures across all supported locations
Ensure compliance with local health, safety, and workplace regulations
Manage relationships with office and facilities vendors (cleaning, security, maintenance, office supplies, catering, etc.)
Track contracts, renewals, invoices, and service levels across all locations
Partner with Finance on budget tracking, purchase orders, and expense management
Identify cost-effective solutions and operational efficiencies
Support the planning and execution of corporate events and meetings, including customer meetings, leadership meetings, and internal events
Coordinate logistics for corporate meetings, including room setup, technology readiness, catering, and on-site or remote support
Provide logistical and on-site support for earnings calls, Board of Director meetings, virtual global Town Halls, and other company-wide meetings, partnering with Executive Leadership, Marketing, IT, and other Executive Assistants as needed
Manage meeting-day readiness, including space configuration, vendor coordination, and issue resolution
Ensure a professional and seamless experience for executives, employees, and external guests
Serve as a primary point of contact for employees across supported locations, addressing workplace-related questions and needs
Support onboarding and offboarding activities for office-based employees
Assist with office-based and location-based events, meetings, and employee engagement activities
Promote a positive, inclusive, and well-organized workplace environment
Partner with HR, IT, Security, Finance, and Marketing to support office- and location-related processes and policies
Maintain office documentation, procedures, and vendor records for all supported locations
Support business continuity, emergency preparedness, and incident response planning
Assist with special projects as assigned