Office Manager

Convergint•Hoffman Estates, IL

About The Position

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Office Manager to join our amazing culture. As an Office Manager, you are a part of a dynamic team that allows you to grow as Convergint grows. For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers. Who You Are You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Office Manager. Who We Are With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide. What you’ll do with “Our Training and Your Experience” Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers. Oversees general office administration and provides support in a variety of areas and functions. Ensures building and facilities are clean and safe for colleagues and visitors. Responsible for a variety of HR duties such as new colleague orientation and onboarding. Trains new office staff colleagues and provides support to less experienced office staff members. May track vacations, timesheets, payroll, etc. Assists with and ensure accuracy with bookings by reviewing and tracking contracts throughout each stage of the process. Maintains customer and booking information in system and makes changes as needed. Generates customer invoices, processes payments and follows up with collections. May handle accounts payable and customer invoicing. Assist the service department with billing for projects, customer changes and requests, scheduling and other duties. Assists Project Managers and other colleagues with change orders, subcontractors, bonds, safety and vendor information, miscellaneous paperwork and financial reporting. Performs other office administrative duties including but not limited to ordering and tracking office supplies and other supplies/services such as ordering company shirts. Handles all site maintenance issues (e.g. pest control, etc.) and office equipment. May assist with fleet operations including ordering trucks or vans, maintaining fuel and maintenance cards. Ensure accurate driver information and recordkeeping. Performs other duties and responsibilities as requested or required. What You’ll Need Strong planning and organizational skills. Excellent written and verbal communication skills. Ability to work independently, multi-task, and prioritize. Flexible, adaptable, detail-oriented and self-motivated. Customer service and detail-oriented. Proficient in Microsoft Word, Excel, Outlook, and PowerPoint. Company Benefits Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits: 10 Company Holidays and Paid Time Off starting at 13 days annually Fun & Laughter Day Off Medical, Dental & Vision Plan Life insurance & Disability Plan Wellness Program 401K Matching Plan Colleague Assistance Program Tuition reimbursement Competitive salary and compensation plan Vehicle reimbursement plan or company vehicle Corporate Social Responsibility Day Cell phone reimbursement (if applicable) Paid parental leave Requirements: Education: College degree, trade school or equivalent experience Minimum Experience: 5-7 years office management or equivalent Preferred Experience: (but not required): 2 years accounting, bookkeeping, and/or financial Salary Range: $61,800 - $80,000 Convergint is an Equal Opportunity Employer. Visit our Convergint careers site [https://www.convergint.com/careers/career-opportunities/] to learn more about the company and the exciting opportunities available. Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

Requirements

Strong planning and organizational skills.
Excellent written and verbal communication skills.
Ability to work independently, multi-task, and prioritize.
Flexible, adaptable, detail-oriented and self-motivated.
Customer service and detail-oriented.
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
College degree, trade school or equivalent experience
5-7 years office management or equivalent

Nice To Haves

2 years accounting, bookkeeping, and/or financial

Responsibilities

Oversees general office administration and provides support in a variety of areas and functions. Ensures building and facilities are clean and safe for colleagues and visitors.
Responsible for a variety of HR duties such as new colleague orientation and onboarding. Trains new office staff colleagues and provides support to less experienced office staff members. May track vacations, timesheets, payroll, etc.
Assists with and ensure accuracy with bookings by reviewing and tracking contracts throughout each stage of the process.
Maintains customer and booking information in system and makes changes as needed.
Generates customer invoices, processes payments and follows up with collections. May handle accounts payable and customer invoicing. Assist the service department with billing for projects, customer changes and requests, scheduling and other duties.
Assists Project Managers and other colleagues with change orders, subcontractors, bonds, safety and vendor information, miscellaneous paperwork and financial reporting.
Performs other office administrative duties including but not limited to ordering and tracking office supplies and other supplies/services such as ordering company shirts. Handles all site maintenance issues (e.g. pest control, etc.) and office equipment.
May assist with fleet operations including ordering trucks or vans, maintaining fuel and maintenance cards. Ensure accurate driver information and recordkeeping.
Performs other duties and responsibilities as requested or required.