Office Manager

EF Johnson Technologies Inc.•Irving, TX

70d•Onsite

About The Position

The Office Manager will provide overall office support for EFJohnson and JVCKENWOOD in a professional manner to ensure a favorable image to all visitors and callers. This person will also provide administrative support for Human Resource functions and other departments, as requested. You must be detail-oriented, proactive, and confident navigating complex demands with professionalism and grace.

Requirements

High school graduate or equivalent
Proficient in Microsoft Office: Microsoft Word, Excel, and Power point
Five to six years of experience in administrative/office management role
Experience in working with confidential information

Nice To Haves

Two-year degree, Administrative Support or related degree preferred
Experience working with Concur travel and expense a plus

Responsibilities

Greet, assist, and direct visitors as appropriate. Maintains lobby area to present a professional atmosphere.
Directs all incoming calls and calls directed by automated system in a courteous, timely and tactful manner. Directs messages, retrieved voicemail messages, faxes, packages and mail, as required, in a timely manner.
Ensure information maintained at the front desk is kept up to date throughout the year.
Exhibit a professional and confidential demeanor to all employees, including the ability to get along with others, have a sense of urgency, and help create a cohesive, productive unity dedicated to the achievement of corporate goals.
Ensure office supply levels are maintained and place orders when needed or requested, including business cards and name plates.
Ensure all break rooms are stocked daily, and supplies are ordered, as needed.
Ensure conference rooms are maintained.
Coordinate travel for members of executive team, customers, and members of JVCKENWOOD, as requested.
Provide support to executive team, as requested.
Assist other departments with projects, as appropriate including but not limited to assisting with month-end statement mail outs.
Coordinate vendor/customer visits with on-site staff.
Assist with scheduling support: meetings, conference rooms, ordering lunches and supplies needed for different meetings, as requested.
Assist shipping and receiving with preparing outgoing packages as needed and ensures they are picked up each day before shift ends.
Assist with new hire onboarding (order business cards and name plates).
Maintain confidentiality regarding all company and HR related information.
Perform assigned administrative duties from HR or designated staff.
Works on projects as assigned for HR department.
Agree to abide by the established Approval Matrix.