Office Manager - Memphis Allies
About The Position
For over 35 years, Youth Villages has transformed the lives of children and families nationwide through innovative, research-based programs focused on preserving and restoring families. As a national leader in children’s mental and behavioral health, we serve more than 47,000 youth, young people, and their families annually across 29 states and Washington, D.C. Our proven treatment models drive long-term success in child welfare, juvenile justice, and mental health systems. At Youth Villages, we do what works — partnering with others to expand our impact and advocate for meaningful, lasting change. We're seeking purpose-driven individuals who are passionate about making a difference. With a dedicated team of more than 5,000 staff, Youth Villages is committed to investing in and supporting our employees by offering opportunities to build a fulfilling career through professional growth, personal development, and a mission that matters— helping children and families live successfully. For more information, please visit www.youthvillages.org Position Overview: The Office Manager is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.
Requirements
- Bachelor's degree (preferred)
- High School diploma or equivalent (required)
- Administrative experience (required)
- Proven track record of successful office management and/or administrative work (required)
- Positive attitude and high degree of professionalism (required)
- Strong organizational skills and attention to detail
- Excellent written, verbal, and oral skills
- Ability to manage multiple priorities simultaneously with a high degree of accuracy
- Ability to work independently and maintain flexible approach to changing priorities
- Proficient with Microsoft Office products
- Ability to maintain a flexible schedule
Nice To Haves
- Bachelor's degree (preferred)
Responsibilities
- Orders and maintains all office supplies and safety equipment
- Completes onboarding tasks for new hires (including ordering drug tests) as assigned
- Updates staff directory quarterly
- Observes office conditions and coordinates maintenance or safety repairs required
- Assembles literature as needed
- Organizes office events, coordinates hotel requests, and orders catering as needed
- Maintains DASH oversight (e.g., ordering/replacing and reporting damages)
- Serves as office support (including but not limited to: entering information into various software systems, compiling notes and grids to be turned into appropriate departments, taking minutes during meetings, completing phone surveys, coordinating training schedules, and handling incoming calls)
- Maintains subcontractor contracts and manages invoices for subcontractor services
- Maintains and reconciles petty cash
- Coordinates yearly fire extinguisher checks
- Travels to nearby offices if necessary
- Performs other duties as assigned
Benefits
- Medical, Dental, Prescription Drug Coverage and Vision
- 401(k)
- Time off: 2 week paid vacation (full-time) / 1 week paid vacation (part-time)
- 12 paid sick days per year
- 11 paid holidays
- Paid Parental Leave
- Mileage & Cell Phone Reimbursement (when applicable)
- Tuition reimbursement and licensure supervision
- Growth & development through continuous training
- Clinical and administrative advancement opportunities
- Benefits are excluded for variable status employees.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
