Office Manager

h2o.ai•Mountain View, CA

4d•Onsite

About The Position

The Office Manager is responsible for supporting the day-to-day administrative operations of the office, ensuring an organized, efficient, and welcoming environment. This role serves as the first point of contact for visitors and provides cross-functional administrative support to internal teams. The position requires strong organizational skills, professionalism, and the ability to manage multiple priorities in a fast-paced setting. This position is based in Mountain View, California.

Requirements

5+ years of experience in office administration, office management, or similar role preferred
Strong organizational, multitasking, and time management skills
Excellent verbal and written communication skills
Professional demeanor and customer-service mindset
Ability to work independently and adapt to changing priorities
Proficiency in Google Workspace, Navan, Microsoft, Slack, Zoom and similar office productivity tools
Onsite presence required during scheduled hours
Ability to work a consistent part-time schedule (approximately 10:00 AM – 3:00 PM)
Flexibility to work occasional overtime based on business needs, including support for events or office activities
Ability to lift and move light office supplies (if applicable)

Responsibilities

Serve as the front-facing representative of the office, greeting guests and managing visitor experience
Oversee general office administration, including supplies management, mail handling, and facilities coordination
Coordinate meetings, schedules, and office logistics
Liaise with vendors and service providers for office-related needs
Support occasional team activities, meetings, and event coordination
Maintain office organization, cleanliness, and overall functionality of shared spaces
Assist with special projects and other administrative duties as assigned