Office Manager

Walker Consultants•Atlanta, GA

16d•$60,000 - $75,000•Onsite

About The Position

We are seeking a responsible, take-charge Office Manager to support our firmâs growing operations. This role is primarily responsible for performing a wide range of administrative, accounting, and marketing support functions for a professional engineering and consulting office. The ideal candidate brings strong organizational skills, a proactive mindset, and the ability to balance multiple priorities in a fast-paced environment. In this role, you will provide office administration and support to a team of engineers, architects, and consultants while helping ensure smooth day-to-day office operations. In addition, this position requires the ability to travel between our Downtown and Duluth offices as needed.

Requirements

An Associateâs and/or Bachelor's Degree in Business, Marketing, or a similar field is required.
5+ years of experience of progressively responsible experience in a professional office environment, required.
Experience and aptitude with Microsoft Office Suite.
High-level multitasking and management ability.
Excellent writing and communication skills.
Strong organizational skills.
Likes to take the initiative and help improve office operations.
Team player attitude and willingness to help.
Excellent time management skills and ability to balance short-term deadlines with long-term goals.
Experience with Deltek Vision or similar CRM experience required.
Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.

Nice To Haves

Prior administrative experience in an architecture/engineering (A/E) setting.
Experience with Adobe InDesign preferred.

Responsibilities

Coordinate travel arrangements for office staff.
Respond to and direct incoming inquiries and provide primary phone coverage.
Maintain office filing systems, records retention programs, and contract compliance documentation.
Report local business insurance claims in coordination with Corporate HR and Accounting.
Be proficient in Deltek to generate reports and support management requests.
Work with Project Managers to ensure contract compliance; upload executed agreements and insurance certificates to internal systems.
Assist with proofreading reports, proposals, specifications, and correspondence.
Maintain office equipment and supply inventory; order supplies as needed.
Familiarize new staff with project initiation processes, time sheets, expense reports, and internal systems.
Coordinate with other offices and assist with special projects as required.
Ensure timely processing of employee paperwork for both new and terminating employees.
Ensure all new employee forms are completed accurately and signed as required.
Prepare for and assist with new employee orientation, using the New Employee Orientation Checklist.
Support staff with updates in Employee Self Service and notify HR of changes, such as address updates, life events, or leave of absence.
Coordinate with accounting to expedite weekly employee time submittals.
Review and approve employee expense reports and vendor invoices; monitor and resolve discrepancies.
Exercise appropriate purchasing controls and assist with ongoing expense management.
Compile monthâend documents (copies, postage, tools, logs, etc.) and forward to accounting.
Maintain office billing files, including agreements, invoices, unbilled detail reports, and subcontract agreements.
Obtain the project manager's approval of subcontract invoices and forward them to accounting.
Serve as the primary point of contact between project managers and project accounting regarding project setup, reporting, billing, forecasting, and budgeting.
Work with collections to support timely accounts receivable.
Maintain and reconcile travel records in coordination with accounting.
Enter and update opportunities in Deltek, and track status changes.
Assist with RFPs, RFQs, proposals, and presentations; proofread for accuracy and consistency.
Support planning/organizing of activities, networking events, career fairs, conferences, and other meetings, as needed.

Benefits

Annual discretionary bonus program
Opportunity to purchase Walker stock â Walker is 100% employee-owned!
Medical, dental, vision, company-paid life insurance
Mental wellness benefits
Health Savings Account with company contribution
401(k) with company match
Flexible Spending Accounts and Commuter Spending Accounts
529 college savings plan
A minimum of 3 weeks of Paid Time Off per year
9 paid holidays per year, including 3 paid floating holidays
5 days of bereavement leave and PTO Donation Bank to help during difficult times
100% compensation replacement during short-term disability leaves
Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
Paid community involvement hours
Tuition and licensure reimbursement and sponsorship of professional memberships
Internal conferences and professional development opportunities
Employee Resource Groups and Affinity Groups