Office Manager

Titan America•Medley, FL

About The Position

Office Manager - Pennsuco General Purpose: Titan Florida has an opening for an Office Manager for its Cement & Aggregates Complex operation located in Medley, Florida. This salary exempt position will report directly to the Vice Presidents of the Pennsuco Cement and Aggregates Businesses with dotted line responsibilities to other senior members. The primary function of this position is to oversee the daily operation of the office, manage administrative duties ensuring the office operatives efficiently, and provide administrative support to the Vice-Presidents and manage all office functions as noted below.

Requirements

High school education required, B.S. degree in Business Administration preferred.
5 – 7 years of managing an executive office and assisting administratively at the executive level, general business/administrative, or office management experience.
A proven equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be acceptable.
Advanced knowledge of MS Office Suite, preferred SAP experience
Must be able to read, write and communicate effectively in the English language.
Excellent communication skills, with the ability to express ideas clearly and objectively, orally and in writing.
Excellent planning and organizational skills, attention to detail and prioritization of responsibilities
Must be able to perform basic statistical analysis (averages, trends, etc.)
Must be able to multi-task and work under tight deadlines.
Must have a service mentality, collaborate, and assist at all levels of the organization, including our external customers.
Must be a self-starter and driven; able to work with minimal supervision.
Must possess integrity.
Punctual
Possess cultural awareness and sensitivity.
Able to lift a minimum of 50 lbs.
Able to stand and walk for lengthy periods of time.
Able to climb, bend, stoop, and kneel.
Able to walk on uneven floors and dusty areas.

Nice To Haves

Fluency in Spanish is preferred.

Responsibilities

Includes basic administrative tasks, but not limited to making/receiving phone calls, answering emails, maintaining files, preparing reports, and greeting customers.
Develop office policies and procedures, and ensure they are implemented appropriately.
Provides administrative support to Vice-Presidents and other senior members to include arranging travel, expense report management, arranging meetings and appointments, etc.
Drafts, reviews, and sends out communications on behalf of plant VP & senior management.
Assist ancillary departments with meeting preparation: conduct research, collect, and analyze data to prepare reports and documents.
Perform and distribute monthly reports by gathering and assembling information provided by department heads in a prescribed manner.
Liaise with all levels of corporate management, internal management, staff, outside industry, trade, and technical associations.
Arranges and coordinates meetings and events to include material prep, ordering meals, set-up, and post meeting organization.
Maintaining inventory and stock of office supplies while adhering to the budget. Ensure meeting areas are stocked and prepared with needed materials.
Manage office budget.
Serve as point of contact for external vendors.
Vendor invoice processing in SAP system
Assist with office layout planning, office moves, and ordering furniture.
Attend meetings to record, transcribe and distribute minutes.
Assist in special projects as assigned.
Other duties as assigned.