Office Manager (Remote - US)

Jobgether

1d•Remote

About The Position

The Office Manager plays a central role in ensuring the smooth and efficient operation of departmental administrative functions. This position combines hands-on office management with supervisory responsibilities, supporting daily operations, staff coordination, compliance, and vendor management. The role requires a high level of autonomy, strong organizational skills, and the ability to manage complex processes in a fast-paced environment. You will work closely with leadership, internal teams, and external partners to maintain operational excellence, safety standards, and service continuity. This role offers meaningful impact, visibility across the organization, and opportunities to lead administrative improvements.

Requirements

Associateâs degree from an accredited college or university, or equivalent education and experience.
At least 5 years of professional experience performing clerical, administrative, or office management duties.
Proven experience supervising staff and managing administrative workflows.
Strong knowledge of office operations, vendor and contract management, inventory control, and basic HR functions.
Excellent organizational, time management, and problem-solving skills with strong attention to detail.
Proficiency in computer systems, data entry, record management, and standard office software.
Strong written and verbal communication skills, with the ability to interact effectively with diverse populations.
Ability to exercise sound judgment, work independently, and manage sensitive and confidential information.
Valid driverâs license with an acceptable driving record and ability to travel as required.

Responsibilities

Manage day-to-day administrative operations of the department, ensuring accuracy, efficiency, and compliance with established procedures.
Supervise and coordinate administrative staff activities, including task prioritization, delegation, and performance oversight.
Prepare, maintain, and compile complex departmental reports, records, and confidential files.
Oversee onboarding and training coordination for new staff, including certifications, compliance tracking, and scheduling.
Monitor employee training and certification expirations, ensuring timely renewals and regulatory compliance.
Develop, implement, and update administrative and operational policies and procedures.
Lead vendor management activities, including contract reviews, RFP and RFQ processes, purchasing, inventory control, and payment processing.
Support payroll, accounts payable, accounts receivable, scheduling, and timekeeping activities.
Coordinate facility operations, safety drills, environmental audits, and corrective action plans.
Serve as a key point of contact for internal departments, vendors, and the public, resolving complex inquiries with sound judgment.