Office Manager

BLACK DIAMOND COATINGS INC•Brooksville, FL

About The Position

The Office Manager is a key role within our growing manufacturing organization, serving as a central support function across office operations The individual in this role will be wear multiple critical hats, including, helping our team to stay organized, interacting with our vendor partners, customers, visitors, and employees, recruiting administration , tracking and ordering supplies, and assisting the Vice President and President with projects. This position requires a highly organized, positive, and proactive professional who thrives in a fast-paced environment and can successfully manage multiple priorities with minimal supervision.

Requirements

5+ years’ experience in office/project management.
2+ years’ experience in recruiting.
5+ years’ experience/proficiency using Microsoft products; Excel power-user.
Must have great tech skills; leverage AI as an efficiency tool.
Research - Must be excellent at research.
Thrives on Variety & New Challenges: We're looking for someone who enjoys a dynamic work environment and isn't afraid to tackle new tasks. You'll leverage your existing skills while also diving into fresh challenges that will help you grow. Think of it as the perfect blend of familiarity and new learning opportunities!
Positive & Proactive "Go-Getter": You bring a positive and outgoing attitude to the table. You're a natural problem-solver and a "make it happen" kind of person. A fast-paced environment with constant change energizes you!
Computer Skills – Able to use MS Office tools and other data tools. Able to leverage data to support proposed solutions.
Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Must be extremely organized with the ability to multi-task and keep priorities all at the same time. Possess impeccable follow up skills ensuring that the specifics of tasks are fully completed. Possess impeccable follow up skills ensuring that the specifics of tasks are fully completed.
Communication - Adept at communicating effectively to a variety of customers and Company employees.
Willing to take initiative and ownership of problems to find solutions
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans; Great administrative management practices and procedures.
Professional - Must maintain a high level of professionalism, integrity and confidentiality; Maintains a professional appearance appropriate for the daily activity.
Dependable – Follows through on tasks in a timely manner; Is an essential member of the management team; Shows up on time, all the time.

Responsibilities

Manage day-to-day office operations to ensure an organized, efficient, and professional workplace.
Provide administrative support across departments and assist with continuous improvement initiatives.
Maintain filing systems, documentation, and internal procedures.
Manage IT needs, including computer setup, cybersecurity software, user support.
Tracking and order all office and kitchen supplies.
Manage initial recruiting functions (applicant screening, phone screening, sending assessments, verifying references, and scheduling in-person interviews).
Provide administrative support to President, Vice President, and other departments.
Perform research projects as requested (internet research, vendor outreach, etc.).
Assist with special projects and other related duties as assigned.
Perform other duties as assigned.