Office Manager

Allen County Government•Fort Wayne, IN

4d•Onsite

About The Position

Under the direction of the Building Commissioner, the Office Manager is responsible for for arranging and managing office operations and procedures to ensure optimal efficiency and effectiveness. This includes tasks such as maintaining office services, and managing office records. This position is (at-will) and does NOT fall under the due process sections of The Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Accountable for overseeing day-to-day office support operations, which include supporting department finances, providing backup support for customer service, and establishing efficient work processes. Balances daily receipts with printed data, completes deposit forms, and deposits funds at the bank, while also reconciling bank statements. Occasionally travels to other locations to collect supplies and deposit cash and checks. Handles incoming calls and enters inspection data into the system. Reviews licensing paperwork for accuracy, as approved and submitted by the Permit Specialist. Manages payroll for department personnel, including verifying employee hours, resolving payment issues, tracking step increases, assisting with tax paperwork updates, and coordinating information and paperwork with the Auditor’s Office. Maintains confidential personnel files and initiates documentation for the Human Resources Department, Auditor’s Office, and Dayforce for various purposes, such as new hire paperwork, transfers, disability, Family Medical Leave Act (FMLA), and employee discipline or terminations. Prepares requisitions and pay vouchers for office equipment and supplies, collaborating with the Auditor’s Office. Reviews and handles public record requests, compiling the necessary information and providing it to the requestor. Prepares pay vouchers for the Allen County Community Development Corporation (ACCDC). Attends new projects meetings, board meetings, records minutes, and transcribes them accurately. Performs all other duties as assigned, including overtime as required.

Requirements

Minimum requirement of a High School Diploma or GED, with at least two years of experience in customer service, bookkeeping, or a related field
Valid Driver's License for picking up supplies and making deposits
Strong leadership abilities to effectively supervise and support the clerical staff
Proficiency in standard bookkeeping principles and procedures is essential for tasks such as reconciling daily bank statements, processing payroll, and reviewing accounts payable vouchers
Strong verbal and written communication skills are required to effectively convey complex information in a clear and concise manner
Competency in operating standard office equipment, including computers, calculators, and copy and fax machines
Strong computer skills, including proficiency in Microsoft Office and other relevant software applications
Strong verbal and written communication skills to convey complicated information in an effective and efficient manner

Responsibilities

Overseeing day-to-day office support operations, which include supporting department finances, providing backup support for customer service, and establishing efficient work processes.
Balances daily receipts with printed data, completes deposit forms, and deposits funds at the bank, while also reconciling bank statements.
Occasionally travels to other locations to collect supplies and deposit cash and checks.
Handles incoming calls and enters inspection data into the system.
Reviews licensing paperwork for accuracy, as approved and submitted by the Permit Specialist.
Manages payroll for department personnel, including verifying employee hours, resolving payment issues, tracking step increases, assisting with tax paperwork updates, and coordinating information and paperwork with the Auditor’s Office.
Maintains confidential personnel files and initiates documentation for the Human Resources Department, Auditor’s Office, and Dayforce for various purposes, such as new hire paperwork, transfers, disability, Family Medical Leave Act (FMLA), and employee discipline or terminations.
Prepares requisitions and pay vouchers for office equipment and supplies, collaborating with the Auditor’s Office.
Reviews and handles public record requests, compiling the necessary information and providing it to the requestor.
Prepares pay vouchers for the Allen County Community Development Corporation (ACCDC).
Attends new projects meetings, board meetings, records minutes, and transcribes them accurately.
Performs all other duties as assigned, including overtime as required.