Office Manager

Lifekind Health • Scottsdale, AZ

10d

About The Position

Lifekind Health is seeking a highly organized, polished, detail-oriented, and professional Receptionist / Office Manager to serve as the first point of contact for our organization and to manage core administrative and office operations. This role requires someone who is confident, resourceful, and capable of juggling multiple priorities while maintaining a polished and welcoming environment. The ideal candidate is proactive, anticipates needs before they arise, and thrives in a fast-paced multi-departmental professional setting. Our mission is to bring care that’s whole, human, and healing. Blending medical, behavioral, and lifestyle support into a single plan because restoring life takes more than a prescription. At Lifekind Health we strive every day to live up to that definition by providing the best care possible for our complex patient population. Our team of medical doctors, psychologists, chiropractors, acupuncturists, and dietitians work together within a revolutionary transdisciplinary model that addresses the quadruple aim of healthcare: enhancing patient experience, improving patient health, reducing healthcare costs, and increasing employee satisfaction. Learn more about us at www.Lifekindhealth.com . About the position: Front Desk & Communication Serve as the primary point of contact for visitors, clients, and vendors with professionalism and discretion Collect and log contact information for visitors Keep conference rooms, meeting areas and breakroom clean and meeting ready at all times Manage incoming and outgoing mail, packages, and courier services, to include weekly check deposits Maintain a welcoming, organized, and professional front office environment Administrative & Office Management Organize and maintain digital and physical filing systems Track, renew, and manage subscriptions, software licenses, and office services Maintain office supplies inventory and coordinate ordering as needed Travel & Scheduling Support Coordinate with company travel agency to manage domestic and international travel arrangements (flights, hotels, ground transportation, itineraries) Assist with calendar coordination and scheduling as needed Ensure all travel documentation and confirmations are properly organized and accessible Event & Meeting Coordination Assist the Senior Executive Assistant with planning and coordinating internal meetings, retreats, and events Manage logistics including venues, catering, materials, and scheduling Support on-site event execution when required Operational Support Liaise with vendors, service providers, and building management Identify opportunities to improve office efficiency and administrative workflows Handle confidential information with discretion and professionalism Growth & Advancement Opportunity This role is designed as a pathway to an Executive Assistant position . As responsibilities expand, the individual may take on: Direct executive calendar management High-level travel and meeting coordination for senior leadership Preparation of executive communications and materials Cross-functional coordination on strategic initiatives Increased exposure to leadership decision-making and operations

Requirements

• 5+ years of experience in a receptionist, office manager, administrative assistant, or similar administrative role
• Proven experience managing travel logistics and itineraries
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• High level of professionalism, reliability, and discretion
• Ability to manage multiple priorities and adapt in a fast-paced environment
• Proficiency with Microsoft Office Suite
• Comfortable managing shared inboxes, digital filing systems, and calendars
• Experience tracking licenses, subscriptions, and vendor accounts
• Proactive and self-directed
• Calm under pressure

Responsibilities

• Serve as the primary point of contact for visitors, clients, and vendors with professionalism and discretion
• Collect and log contact information for visitors
• Keep conference rooms, meeting areas and breakroom clean and meeting ready at all times
• Manage incoming and outgoing mail, packages, and courier services, to include weekly check deposits
• Maintain a welcoming, organized, and professional front office environment
• Organize and maintain digital and physical filing systems
• Track, renew, and manage subscriptions, software licenses, and office services
• Maintain office supplies inventory and coordinate ordering as needed
• Coordinate with company travel agency to manage domestic and international travel arrangements (flights, hotels, ground transportation, itineraries)
• Assist with calendar coordination and scheduling as needed
• Ensure all travel documentation and confirmations are properly organized and accessible
• Assist the Senior Executive Assistant with planning and coordinating internal meetings, retreats, and events
• Manage logistics including venues, catering, materials, and scheduling
• Support on-site event execution when required
• Liaise with vendors, service providers, and building management
• Identify opportunities to improve office efficiency and administrative workflows
• Handle confidential information with discretion and professionalism

Benefits

• Medical, dental, and vision coverage options for you and eligible dependents
• Free basic Life/AD&D, Short-Term, and Long-Term Disability policies for those enrolled in medical, plus additional voluntary coverage options
• 401(k) Retirement plan
• Medical and Dependent Care Flexible Spending Accounts
• Generous vacation, sick, and holiday benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed