SAP012-Office Manager

V2X•Huntsville, AL

11h

About The Position

The Office Manager must be capable of leading operations to support the agency Special Access Program Central Office (SAPCO). Requires experience with providing analytical support to assist senior management with personnel decisions. Familiarity with human resource activities for personnel (e.g., time sheet inputs, leave, annual training, annual financial disclosure folders, maintaining of travel budgets).

Requirements

Prior experience with Department of Defense Agencies
Prior experience with Special Access Programs
Proficiency with Microsoft Office
Experience coordinating and leading efforts on a team
Experience in collecting, organizing, and analyzing data and generating data-driven reports.

Responsibilities

Manager for a team of administrative specialists and logistics analysts.
Manage sponsorship program for personnel in- and out-processing from the agency.
Facilitate coordinating meetings and scheduling of Video Tele Conference (VTC) and conference rooms in support of special programs conferences and briefings.
Facilitate staffing of special programs packages requiring coordination.
Track and coordinate tasking/actions items assigned to Special Programs.
Prepare and edit correspondence, briefings, and other products.
Assist with human resource activities for personnel including timecards, tracking leave/TDY/training, and personnel files.
Manage office space and seating assignments.
Conduct special studies, perform a variety of analyses, and prepare various reports related to office operations and activities.
Coordinate and facilitate recurring (daily/weekly) Special Programs meetings and maintain calendar of major events.
Coordinate with other offices and agencies.
Manage office files, file plans, and correspondence generated by office personnel.
Manage SAPCO forms and publications library.
Manage agency Special Programs Annual Awards Program.
Manage and coordinate Program Manager Special Programs Orientation program.
Maintain Special programs unclassified website portal.
Perform additional security and administrative duties as required.