Office Manager - Johnson Barrow

Ambient Enterprises•Seattle, WA

18h•Onsite

About The Position

The Office Manager is responsible for the operational health, organization, and day-to-day effectiveness of the office. This role provides administrative and logistical support to leadership, sales, and operations teams while serving as the central hub for facilities, scheduling, vendors, and internal coordination. The Office Manager ensures that the workplace runs smoothly, efficiently, and professionally so teams can focus on customers, projects, and growth. This is a hands-on operational role that blends administrative execution with ownership of office systems, communication flow, and problem-solving across the business.

Requirements

2–5 years of experience in office management, operations coordination, or a senior administrative role.
Strong organizational, scheduling, and time-management skills.
Excellent written and verbal communication skills with a service-oriented mindset.
Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Proficiency with Microsoft Office and business productivity tools; experience with scheduling systems and CRM platforms is a plus.
High attention to detail and commitment to accuracy.
Proactive, dependable, and comfortable working independently while supporting multiple teams.
Professional presence and ability to interact effectively with leadership, customers, and vendors.

Responsibilities

Provide administrative and operational support to leadership and sales teams, including scheduling, meeting coordination, and document preparation.
Manage travel logistics for leadership and staff, including flights, accommodations, transportation, and itineraries.
Coordinate client-facing activities such as lunch-and-learns, factory visits, and customer meetings, ensuring all logistics and materials are prepared.
Own daily office operations including supplies, equipment, facilities, and service vendors.
Coordinate maintenance, repairs, and workspace needs to keep the office running efficiently.
Serve as the primary point of contact for visitors and incoming calls, maintaining a professional and welcoming environment.
Manage conference room scheduling, shared calendars, and office-wide logistics.
Support preparation of presentations, proposals, and meeting materials.
Coordinate internal communications, announcements, and meeting invitations across teams.
Maintain accuracy and organization of administrative records, schedules, and documentation.
Identify opportunities to improve office systems, workflows, and consistency across locations.
Act as the operational anchor for the office, ensuring issues are anticipated, addressed, and resolved quickly.

Benefits

Competitive compensation with bonus opportunities tied to individual and company performance
Medical, dental, and vision insurance
Health savings account (HSA) and flexible spending account (FSA) options
Life and disability insurance
401(k) retirement savings plan with company match
Paid time off (vacation, sick leave, and holidays)
Employee assistance program (EAP)
Professional development and training opportunities
Tuition reimbursement program
Volunteer time and wellness initiatives