Office Manager

JCTM•Washington, DC

About The Position

What if your organizational, communication, and executive coordination skills could directly support national defense missions? JCTM is seeking skilled and motivated Office Managers to provide critical administrative and operational support to key leadership at both the Strategic Systems Programs Headquarters (SPHQ) in Washington, DC and the Naval Ordnance Test Unit (NOTU) in Cape Canaveral, FL. In this role, you will manage high-level schedules, orchestrate secure meetings, prepare mission-critical correspondence, and ensure seamless office operations that enable strategic alignment and decision-making across technical and administrative divisions. At JCTM, we value knowledge, experience, integrity, and commitment. Joining our team means becoming part of an organization that empowers individuals, prioritizes ethical practices, and fosters a culture of collaboration and growth. As an Office Manager with JCTM, you will support multiple branches within SPHQ and NOTU by facilitating operational workflows, preparing Executive Core Qualifications (ECQs), and coordinating mission-focused tasks. You will be instrumental in enabling executive decision-making by managing correspondence, records, security access, and classified meetings with precision and confidentiality.

Requirements

Active Secret Security Clearance.
Associate’s Degree (Bachelor’s preferred) or equivalent experience.
4+ years of administrative experience.
Prior experience supporting executive personnel.
Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
Ability to work under strict deadlines with independent judgment and initiative.

Nice To Haves

Knowledge of Navy and DoD policies, records management, and government correspondence.
Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.

Responsibilities

Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
Maintain branch records and file documentation in accordance with SECNAV directives.
Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
Compose and edit technical correspondence, reports, and presentations from multiple data sources.
Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
Perform security escort duties where a Final Security Clearance is held.
Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.