Office Manager- School of Arts, Sciences and Education

Hocking Technical College•Nelsonville, OH

59d•$45,000 - $50,000

About The Position

The Office Manager provides office management and administrative support to the Dean. The coordinator assists with coordinating departmental initiatives, maintaining accreditation standards and manages the admissions application process for designated selective admissions programs. The Office Manager will work with sensitive information, which will require a very high level of professionalism and confidentiality including, but not limited to, student records (FERPA). Independent judgment is required to plan, prioritize, and organize a highly diversified workload.

Requirements

Associates required, Bachelor preferred. (Communication, office management, business, or related field).
Critical to this position is enthusiasm, dependability, and responsiveness
Excellent attention to detail, initiative, and follow-through in order to achieve goals
The ability to anticipate needs and proactively address them, to learn quickly, and to reliably complete work in a timely manner to high standards in a fast-paced environment
Ability to continuously prioritize work, set and achieve effective goals, and meet deadlines
Ability to handle high volume workloads and juggle priorities and deadlines
Willingness to seek out guidance or information needed to perform duties
Strong computer skills - MS Office including Word, Excel, PowerPoint, Google Docs and willingness to learn new computer skills as needed
Demonstrate excellent communication, interpersonal and public relation skills
Maintain a neat, well organized work space which projects a high level of professionalism for interactions with all students and visitors to the Arts, Business, & Sciences office.
Excellent organizational, prioritization and problem solving skills, along with the ability to take initiative and make decisions
Ability to work independently and within a team environment
Demonstrated capacity to perform complex administrative duties.

Responsibilities

Greet all students, staff, and visitors to the School, and direct all inquiries in person, by phone, or electronically to the appropriate destination.
Monitor ongoing status of projects, program reviews, accreditation reports, book orders, student files and records, and advising rosters.
Prepare purchase orders, requisitions and place orders for supplies and equipment.
Maintain proper phone coverage for the department; take messages, monitor front desk phones, and see that all messages are returned promptly.
Work as a Designated School Official to assist our international student population.
Utilize appropriate resources (e.g. Microsoft Office, Access, Excel, Word, PowerPoint and Google Docs etc.) to develop reports, maintain records, draft and edit letters, memos, and agendas.
Maintain academic advisor rosters
Compile data for departmental efforts as needed.
Maintain supply and equipment inventory for the School.
Assist with registering students.
Prepare, maintain, and manage accurate files and follow-up of purchase orders and requisitions.
Attend Advisory Board meetings as needed to take minutes.
Document and record Associate of Individualized Studies and Associate of Technical Studies applications.
Perform other tasks and projects as assigned.