Program Manager - College of Education and Behavioral Sciences

Join our team of difference makers•Azusa, CA

12h•$26 - $30

About The Position

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another. The Program Manager for CCSD and Social Work reports to the Program Directors of the College Counseling and Student Development (CCSD) program and the Bachelor of Social Work (BSW) programs. The Program Manager role also involves supporting the program directors and their departments, which includes managing communications with students and faculty, initiating adjunct faculty contracts and tracking their timekeeping, maintaining the budget and faculty workloads, tracking student progress in coursework and practicum/field work, supporting program events, developing systems and policies to streamline departmental operations, and other duties as assigned.

Requirements

Bachelor’s degree required in a related field.
Three to five years of administrative, program management, and/or budget experience showing progressively more responsibility for program development and implementation.
Skilled in the preparation of data-driven reports, written and verbal communication, administrative and organizational tasks, and interpersonal interaction.
Strong analytical and problem-solving ability.
Strong ability to build and maintain a network of relationships and stability.
Ability to prioritize and manage multiple tasks concurrently.
Knowledge of issues and efforts in higher education (including Christian higher education).
Well-organized and detail-oriented.
Ability to navigate and maintain composure in high-demand and uncomfortable conversations.
Ability to work under pressure, exuding a mature demeanor while multitasking in a deadline-oriented environment with accuracy and consistency.
Ability to work independently and meet deadlines.
Ability to work collaboratively with a team, as well as an independent contributor.
Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
Self-starter with a positive attitude.
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Requires repetitive motions and sitting at a computer keyboard.
Hearing and speaking on the telephone.
Able to conduct business at other offices on campus.
Able to lift, bend, grasp, reach, lift up to 20 lbs. occasionally.
Reading, writing notes, and computer monitor.
Proficient in Google Apps., Microsoft Office, Word, PowerPoint, Excel, Slate, Stellic, and Peoplesoft.

Nice To Haves

Master's degree is preferred, or equivalent education and experience combined.
Prior event planning experience is preferred.
Knowledge of APU systems within multiple departments is preferred.

Responsibilities

College Counseling and Student Development (CCSD) Program Support- 50%
Oversees and plans the department’s activities and assists in the advising of students needing guidance.
Coordinates and submits course schedules promptly to the Registrar.
Manage edits and track changes within faculty workloads.
Creates, routes, and tracks adjunct contracts.
Update Student Services of Changes.
Manage Adjunct timecards and department correspondence, and provide resources from university initiatives.
Provides administrative support to the department’s chair, program directors, and faculty.
Manages schedules and workloads for graduate student workers within the department.
Coordinates and facilitates special events for the department.
Manages correspondence with students.
Oversees program scheduling, calendar, and reservations.
Track monthly and annual budgets within Adaptive Insight, providing the Program Director with a monthly budget summary analysis of spending patterns.
Monitor restricted accounts and keep the Program Director apprised of status and trends.
Oversee processes and support for the Concur system: credit card reconciliation, reimbursements, and travel requests. for all budget lines, provide weekly budget updates and spending projections.
Assist the program director in the oversight and administration of the programs.
Manage the hiring logistics for all new adjuncts.
Manages correspondence with both adjuncts and faculty.
Records minutes in faculty meetings.
Oversee the service and maintenance of all program resources, and assist in purchasing resources as needed.
Bachelor of Social Work (BSW) Program Support - 50%
Provides academic advising to students in coordination with the Academic Success Center and BSW faculty, including creation and revision of academic advisement maps and oversight of academic advising schedules and processes.
Provides administrative support to faculty, including liaison support to BSW student organizations and events.
Coordinate course scheduling and communication with the undergraduate scheduling office for the BSW program.
Coordinate BSW recruitment events including information meetings, community college outreach, and partnering campus offices.
Coordinates annual department events including BSW senior celebration and student research showcase.
In conjunction with the program director, provides updates to the BSW student handbook.
Maintains bulletin boards with up-to-date and relevant materials, as well as communicating appropriate social media postings to the MSW program coordinator.
Communicates any website and academic catalog changes to Strategic Communications or Office of Curricular Support.
Manages day-to-day office operations, including ordering and maintaining office supplies, coordinating duplicating requests, and maintaining department files.
Regular, punctual attendance as required by the supervisor based on department needs.
Social Work Department Support: Participates in the MSW student hooding celebration as directed by the Chair.
PPSC Support: Administrative support to the PPSC faculty coordinator. Create and maintain student files in compliance with School of Education credentialing. Upload student PPSC documents to ARK.
DCFS Grant Support: Fiscal support for the LA-DCFS grant in coordination faculty coordinator. Coordinate student engagement events and communication.