Office Manager

Dartmouth-Hitchcock Health • Hartford, VT

10h • Onsite

About The Position

Why work as an Office Manager at the Visiting Nurse and Hospice for Vermont and New Hampshire?
You experience satisfying and challenging work that makes a difference, every day.
You will be part of a high-functioning, collaborative team that is dedicated to providing excellent home health and hospice services to our community.
You will have a work/life balance that can match the flexibility you need.
Benefits include:
Employee Referral Bonuses
Online LinkedIn Learning
Extensive health, dental, and lifestyle benefits that come with being part of the renowned Dartmouth Health system
Locations:
White River Junction, VT – on-site
Visiting Nurse and Hospice for VT & NH covers more than 140 towns delivering superior nursing, rehabilitation, hospice, and personal care services with proven effectiveness, integrity, and compassion. Our only goal is to help the people in our communities. When you join the Visiting Nurse and Hospice for VT & NH, you’ll become part of a dedicated team delivering outstanding home health and hospice services that enrich the lives of the people we serve.
The Office Manager plays a critical role in ensuring the smooth and efficient operation of VNH’s administrative functions. This position is responsible for managing office operations, ordering and maintaining supplies, handling incoming and outgoing mail, and providing administrative support across multiple departments. The Office Manager also serves as a backup to the Executive Assistant, ensuring continuity of executive and organizational support. This role requires strong organizational skills, attention to detail, and a service-oriented mindset.
We would love to meet you and tell you more about this engaging and fulfilling part of our healthcare delivery system. Our Hiring Managers can explain the different roles, our service area, the unique aspects of home and hospice care, and the many benefits we can offer your career and personal life.
Visiting Nurse and Hospice for Vermont and New Hampshire (VNH) will never require candidates to provide personally identifying information such as social security number, date of birth, street address, or banking information in order to submit an application for employment. Identifying information will only be requested after an offer of employment has been extended and accepted, for the purposes of security screening and onboarding. If you experience a request for your personal information prior to acceptance of an offer of employment, please contact VNH’s Human Resources Department immediately at 888.300.8853 or [email protected].

Requirements

• Bachelor’s degree preferred; each year of approved experience may be substituted for one year of education.
• Three to five years of experience as an executive/administrative assistant, office manager, program manager, or similar role. Each year of approved formal education may be substituted for one year of work experience.
• Demonstrated ability to work in a fast-paced, multidisciplinary environment with competing priorities.
• Excellent communication and strong organizational and multitasking abilities with high attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and office management systems.

Nice To Haves

• Two (2) years of experiences in a direct supervisory role.

Responsibilities

• Oversee daily office operations to ensure a well-organized, professional, and efficient workplace. Effectively manages facility employees by hiring, onboarding, managing performance, and supporting growth and development.
• Order, track, and maintain inventory of office supplies and equipment; ensure cost-effective purchasing practices.
• Coordinate with vendors and service providers for office maintenance, equipment servicing, and facility needs.
• Assist with onboarding logistics for new employees (workspace setup, badges, supplies, and welcome materials).
• Support internal events, trainings, and meetings, including room setup, catering coordination, and materials preparation.
• Support Administration with contract maintenance and accountability to department budget.
• Manage the phone systems and is the point of contact for Audio Visual (AV) needs, troubleshooting, and knowing when to escalate to IS.
• Serve as a backup to the Executive Assistant, including calendar management, meeting coordination, correspondence, Board-related administrative support, and document preparation for the CEO and/or Executive Leadership.
• Manage incoming and outgoing mail/email, packages, mail machine, special shipping and courier services; ensure timely distribution and proper tracking.

Benefits

• Employee Referral Bonuses
• Online LinkedIn Learning
• Extensive health, dental, and lifestyle benefits that come with being part of the renowned Dartmouth Health system

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level