Office Manager
Vision Technologies, Inc•Glen Burnie, MD
•Onsite
About The Position
Vision Technologies is looking for an Office Manager to join our team with strong ownership, attention to detail, and customer service skills. The Office Manager is the first point of contact for our teammates, customers, vendors, and guests and sets the tone for their great experience. The ideal candidate can operate independently, seeks continuous improvement, and loves being the go-to person for teammates.
Requirements
- Minimum of 3-5 years’ experience as a receptionist and/or office management
- Experiencing answering and routing inbound phone calls
- Excel and Word software experience
- Strong problem-solving and troubleshooting skills
- Attention to detail and excellent communication and interpersonal skills
Responsibilities
- Maintains the front lobby of the Glen Burnie, MD office as a World Class Business environment
- Provide great customer service to everyone who comes into the building
- Responds to all incoming phone calls providing 100% customer satisfaction
- Ensure all visitors have checked in and received a badge prior to meeting with the Vision teammate
- Maintain front desk policies and continuously seek improvement
- Sort and distribute incoming mail and postmark outgoing mail as and when requested
- Create Priority Mail & FedEx shipping labels as and when requested
- Maintain postage meter, mailing, kitchen and office supplies
- Maintain cleanliness and stock in kitchen and conference rooms
- Support the marketing team with planning and execution of office events
- Ensure all food is ordered in a timely and cost-effective manner, for meetings
- General support of office team where applicable
- Own our travel program in partnership with our finance team
- Provide great customer experience for our travelers, identifying gaps and working to resolve
- Maintain our Travel Newsletter, Travel Communication and Travel Policy
- Collaborate with our travel partners as their main point of contact within Vision
- Support team travel scheduling in a timely and cost-effective manner
- Code and submit expense reports for all corporate travel, postage, office/kitchen supplies and meeting food order charges weekly
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
251-500 employees
