Office Manager Lead, America/APAC

Mistral AI • Palo Alto, CA

4d

About The Position

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise as well as personal needs. Our offerings include Le Chat, La Plateforme, Mistral Code and Mistral Compute - a suite that brings frontier intelligence to end-users.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.

Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on https://mistral.ai/careers.

Mistral AI participates in the E-Verify program

Role Summary

As Mistral AI’s Office Manager Lead for America/APAC, you will be responsible for ensuring our offices in Palo Alto, NYC, Singapore, and future locations operate seamlessly and reflect Mistral’s culture and values. You will lead a small team, manage external stakeholders, and drive projects to scale our physical presence in the region. This role is critical to maintaining a high-quality work environment for Mistralers across America and APAC, while supporting rapid growth and expansion.

Requirements

• 5+ years of experience in the office management team.
• 2+ years of experience managing an office management team in fast growing companies
• Proven track record in office management for scale-ups with multiple locations.
• Exceptional ability to build and maintain relationships with internal and external stakeholders.
• Experience leading end-to-end projects for new office openings and large-scale events.
• Exceptional ability to stay organized, prioritize effectively, and maintain high standards while managing multiple tasks in a fast-paced environment.
• Strong focus on employee experience.

Responsibilities

• Ensure Palo Alto, NYC, and Singapore offices are fully operational and meet Mistral’s standards.
• Act as the primary point of contact for all office-related questions, with support from local office managers.
• Develop and nurture Mistral’s culture through activities, meetings, and community events.
• Open 6+ coworking spaces in the next ~12 months.
• Identify, benchmark, negotiate, and review leases for new offices.
• Contribute to the organization of local teams and events.
• Structure and implement security processes across all offices.
• Manage relationships with suppliers (sublessors, coworking spaces, food providers, maintenance, cleaning, access) and the rest of the office management team.
• Welcome visitors, handle mail, deliveries, and serve as the onsite contact for maintenance, shipping, and inventory.
• Partner with IT, Recruiting, Employee Experience, and Executive Assistants to drive internal initiatives.

Benefits

• Competitive salary and equity.
• Healthcare: Medical/Dental/Vision covered for you and your family.
• 401K: 6% matching
• PTO: 18 days
• Transportation: Reimburse office parking charges, or $120/month for public transport
• Sport: $120/month reimbursement for gym membership
• Meal stipend: $400 monthly allowance for meals
• Visa sponsorship
• Coaching: we offer BetterUp coaching on a voluntary basis

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 251-500 employees