Office Manager/Founder Coordinator

Trayd•Manhattan, IL

6d•Onsite

About The Position

US Construction is a $1.4T industry ridden with crappy software and manual processes. Trayd is a construction payroll and back office platform designed for specialty contractors and their workforce. We automate tedious every day tasks, eliminating over 100 hours a month of paper pushing and data reconciliation across siloed platforms. Our application is the all-in-one back-office platform covering payroll, scheduling, HR, accounting, and certifications - a $6+ billion annual opportunity. Trayd has raised $4.5M from world class investors like Suffolk Technologies, Bloomberg Beta, and Y Combinator. Come join us! Recent press: Bricks & Bytes Podcast: Trayd's Mission to Simplify Construction Payroll Trayd's $4.5M Seed Round Press Release (Business Wire) Trayd by Verticalized AEC+TECH’s Top Risk Management Tools for Construction The Role We are hiring an Office Manager & Founder Coordinator to be the heartbeat of our NYC headquarters. You’ll be the first face guests see, the person who keeps the office running smoothly, and a key partner in creating a warm, organized, high-hospitality environment for our team. This role is perfect for someone who loves creating order, takes pride in making spaces feel great, and thrives on being the go-to person others can rely on. Trayd operates in-person five days a week in Soho, Manhattan and this role will report directly to the CEO. To apply, please email your resume to [email protected].

Requirements

1-2 years of experience in an office manager, receptionist, or administrative role (startup experience is a plus)
Highly organized and detail-oriented — you notice the little things before others do
Naturally warm and professional; you make people feel comfortable right away
Proactive and resourceful — you don’t wait to be told when something needs attention
Comfortable juggling multiple tasks and shifting priorities in a fast-growing environment
Strong communicator, both in person and over email/Slack
Strong written communication
You’re organized, detail-oriented, and have the ability to manage multiple deadlines at one time
You’re eager to learn, driven, and a self-starter

Nice To Haves

Experience supporting a growing startup or high-energy office
Event coordination experience

Responsibilities

Greet guests, candidates, customers, and partners with a professional and welcoming presence
Manage visitors and ensure a seamless in-office experience
Coordinate meeting room schedules, set up spaces, and support onsite meetings and events
Help create a workplace atmosphere that reflects Trayd’s values: thoughtful, respectful, and people-first
Own day-to-day office management (supplies, snacks, mail, deliveries, vendors, cleaning, etc.)
Serve as the main point of contact for building management and office service providers
Keep shared spaces organized, stocked, and running smoothly
Support workspace planning as the team grows
Assist with internal events like team lunches, offsites, celebrations, and customer visits
Support onboarding logistics for new hires (desk setup, welcome materials, coordination)
Provide light administrative support to leadership and operations as needed
Help maintain internal documentation for office processes and vendors
Provide light executive assistant support to Trayd’s founders, including calendar coordination, scheduling, and meeting logistics
Help prepare for key internal and external meetings (room setup, materials, hospitality, etc.)
Coordinate founder and team travel for company events, offsites, and conferences (flights, hotels, itineraries)
Support planning and logistics for all-team gatherings, ensuring smooth execution and a thoughtful employee experience