Office Manager/Executive Assistant - Donut Studios

New Engen•Los Angeles, CA

13d•$30•Hybrid

About The Position

WHY DONUT STUDIOS? At New Engen, we help brands grow, not just bigger, but smarter. We’re a digital marketing agency that drives meaningful impact across the entire customer journey by integrating media, creative, analytics, influencer, and retail strategies into performance-driven campaigns. Donut Studios is our in-house creative studio, purpose-built to craft high-performing, platform-native, and digital content for the world’s most ambitious brands. As a key part of New Engen’s suite of specialized solutions, alongside offerings like the Acorn Creator Suite - Donut Studios helps unlock breakthrough creative that drives results, fast. We’re a collaborative group of strategists, content creators, copywriters, editors, designers, account managers, and more who are all in on helping brands, and each other, thrive. We work hard, stay humble, and build with purpose. WHAT YOU’LL DO This part-time Office Manager and Executive Assistant will play a key role in keeping things running smoothly at Donut’s multiple headquarters. You’ll ensure the offices stay organized, fully stocked, and welcoming for team members and guests. In this role, you’ll support the Executive Creative Director with day-to-day administrative tasks and work closely with the production team to support evolving inventory systems as the company grows. You’ll also assist the Event Planner with internal events such as happy hours, retreats, and holiday celebrations. This role is best suited for someone proactive, highly organized, and adaptable—ready to jump in and support the team wherever needed. Must be based in LA and able to travel to our studio in Manhattan Beach multiple times a week as needed (hybrid).

Requirements

Ability to stay organized and manage your time, juggling multiple tasks in a fast-paced environment.
Experienced with G Suite (Docs, Sheets, Slides, Gmail) and virtual meeting platforms like Zoom and Google Meet.
Clear and effective communicator, both verbally and in writing.
Proactive, flexible, and resourceful, always ready to support the team.
Able to lift and carry items up to 50 lbs (23 kgs)
Flexible schedule that may include evenings, early mornings, weekends, or irregular hours based on needs and headquarters productions.
Required to drive your own vehicle for work-related errands and tasks.
Ability to come into the office in Manhattan Beach, CA.

Responsibilities

Serve as a friendly first point of contact for office vendors and service providers regarding maintenance and repairs.
Manage ordering and restocking of office supplies, kitchen essentials, snacks, and other necessities.
Handle office errands and occasional shopping trips for supplies or team needs.
Maintain organization and cleanliness of shared spaces.
Collaborate with the production team to facilitate transfer of materials between the office and offsite storage unit.
Research and source new systems to improve office efficiency as the company grows.
Ensure proper organization and labeling of stored items.
Provide personal and administrative support to the Executive Creative Director.
Act as a liaison between executives and internal/external stakeholders for events and office needs.
Help with occasional travel bookings or gift sourcing.
Track budget and office expenses.
Handle confidential and sensitive information with discretion.
Assist Donut’s Event planner with internal events, such as Holiday parties, socials, team happy hours and our company yearly retreat.
Help prepare event supplies and assist in set up and post-event wrap-up tasks.