Office Manager & Events Coordinator - Bilingual (Kanzen Meal)

Nissin Foods • Torrance, CA

7d

About The Position

We’re growing fast and looking for a high‑energy, hyper-organized Office Manager & Events Coordinator to keep our team running smoothly and our CEO operating at full speed. This is not a traditional EA role — it’s bigger, broader, and perfect for someone who thrives in a fast-paced startup environment where no two days look the same.

You’ll be the heartbeat of the office: keeping operations tight, planning amazing events, supporting cross‑functional projects, and partnering directly with the CEO and Leadership Team. If you love creating order, running point on a million moving pieces, and bringing people together, you’ll absolutely shine here.

Fluency in Japanese and English — and the ability to navigate both cultures with confidence — is essential.

Requirements

• A Bachelor’s degree.
• Fluency in Japanese and English (written + verbal).
• 2–5 years in roles like office manager, EA, events coordinator, marketing support, or operations.
• A love for organization, problem solving, checklists, and keeping chaos under control.
• Excellent communication skills and a confident, polished presence.
• Ability to shift gears quickly and stay cool under pressure.
• Tech‑savvy, especially in Microsoft 365 and modern communication tools.
• A startup mindset: resourceful, proactive, and excited to build as we scale.

Responsibilities

• Own complex calendars and scheduling for the CEO and Leadership Team like a pro.
• Keep communication flowing — emails, calls, follow‑ups, all handled with precision.
• Build polished agendas, slides, and documents that make the team look great.
• Coordinate travel (domestic + international) and ensure every detail is dialed in.
• Be a trusted liaison for stakeholders across the U.S. and Japan team.
• Join key meetings conducted in Japanese and support with real‑time interpretation in English, and at times, vice versa.
• Translate documents and communication effortlessly between Japanese and English.
• Create a workspace people love to work in — organized, well‑stocked, and running smoothly.
• Manage vendors, equipment, supplies, and office systems like an owner.
• Welcome new hires and guests with seamless onboarding and thoughtful hospitality.
• Take the lead on office rhythms: meal orders, refreshments, inventory, and workspace organization.
• Curate memorable team gatherings, welcome gifts, holiday gifts, and appreciation items.
• Plan and execute consumer and trade events, and meetings.
• Drive logistics for Japan HQ visits and high-stakes leadership presentations.
• Coordinate venues, catering, materials, schedules — all the details that make events smooth and polished.
• Jump into cross-functional special projects and help push big initiatives forward.
• Keep a pulse on consumer feedback and route issues toward fast resolution.
• Support creation of presentations, marketing materials, and communication assets.
• Work with external partners, agencies, and vendors to execute high-impact initiatives, including sending samples, meeting follow-ups, and any additional activity that will add value to the relationship.

Benefits

• You’ll play a central role in shaping our culture and operations.
• Your work will touch nearly every corner of the company; a rare opportunity to fully engage with and take part in multiple critical points of business growth.
• You’ll have huge variety, fast learning, and real ownership.
• You’ll collaborate directly with leadership and make an immediate impact.
• You’ll help build something exciting as the company grows.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level