Coordinator, Company Events & Office Administration

Tire Discounters, Inc.•Cincinnati, OH

10d•Onsite

About The Position

ESSENTIAL FUNCTIONS: Event Coordination and Execution Assisting the Office Manager with coordination and execution of recurring and ad hoc internal and external events, including collaboration on budget, venue selection, vendor sourcing, contract coordination as well as catering, materials, signage, and room configurations. Handle travel coordination as needed, and provide hands-on, on-site execution followed by post-event follow-up to ensure a seamless experience. Coordinate a diverse range of company events, including: Recognition: President’s Club, Winner’s Circle, and Regional/Zonal celebrations. Conferences: Leadership and General Manager conferences, Training events, etc. Growth & Brand: Store openings, special project launches, and community sponsorships and partnership events. Engagement: Vendor presentations and engagements, employee appreciation events, and holiday celebrations. Collaborate with Operations, Marketing, HR, and Leadership to ensure event objectives align with Tire Discounters’ brand and deliver a “WOW” experience. Maintain event timelines, checklists, and playbooks to ensure scalable and consistent execution. Provide hands-on assistance during events to troubleshoot logistics (A/V, room configurations, materials) and ensure a high-quality experience for all attendees. Office Operations & Administration Serve as the professional first point of contact for the Home Office; manage guest check-ins, parking validation, and incoming deliveries with exceptional customer service. Maintain a safe environment by enforcing visitor policies, managing security badge procedures, and maintaining accurate visitor logs. Act as the "go-to" for day-to-day facility needs; partner with IT and Facilities to ensure office equipment and systems are functioning properly and manage relationships with housekeeping and maintenance vendors. Monitor and order inventory for kitchens and office supplies; ensure conference rooms and common areas are "tour-ready," stocked, and organized. Manage the daily conference room calendar and coordinate physical set-up (supplies, technology, and materials) for internal meetings. Serve as the primary liaison for day-to-day facility needs, coordinating with IT and facilities vendors for maintenance, equipment repairs, and housekeeping services. Assist the Office Manager with administrative tasks, special projects, procedure and process development, and OneStop content updates etc. Support Home Office onboarding logistics, including workspace readiness, welcome kits, and directory updates to ensure a seamless first day for new team members. KNOWLEDGE, SKILLS, AND ABILITIES: Strong ability to coordinate multiple events, maintain timelines, coordinate logistics, and execute with precision Exceptional attention to detail, rigorous organizational habits with the ability to manage competing priorities, pivot seamlessly between event planning and essential administrative tasks, and meet deadlines in a fast-paced environment. Highly polished and professional demeanor with strong customer service orientation; able to interact effectively with executives, vendors, store-level employees, and guests with tact and a thoughtful approach to inquiry—knowing how to ask the right questions to resolve issues efficiently. Excellent written and verbal communication skills, including the ability to draft correspondence, event communications, and office-wide announcements. Ability to manage vendor relationships, and collaborate cross-functionally deliver successful outcomes. Proactive mindset with the ability to anticipate needs, identify potential issues, and implement solutions before they escalate. General knowledge of office administration processes, facility coordination, and workplace support functions. Strong interpersonal skills with the ability to work independently and collaboratively, approaching every task with an upbeat, "can-do" attitude. Proficient in Microsoft Office Suite; comfortable using and troubleshooting standard office equipment. Qualifications EDUCATION AND WORK EXPERIENCE: High school diploma required; associate or bachelor’s degree a plus. 2+ years of proven experience in event planning, preferably in a corporate environment or high-level office administration with a heavy focus on event coordination. Demonstrated experience coordinating logistics, including for multi-day or multi-location events. Experience within a high-growth retail, hospitality, or multi-site corporate environment is a plus. PHYSICAL DEMANDS: This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopier and filing cabinets. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee frequently is required to stand, walk, use hands and fingers, handle and/or feel. Ability to lift/carry up to 25 pounds (event materials, signage, supplies). Ability to stand and move throughout event venues and office spaces as needed.

Requirements

Strong ability to coordinate multiple events, maintain timelines, coordinate logistics, and execute with precision
Exceptional attention to detail, rigorous organizational habits with the ability to manage competing priorities, pivot seamlessly between event planning and essential administrative tasks, and meet deadlines in a fast-paced environment.
Highly polished and professional demeanor with strong customer service orientation; able to interact effectively with executives, vendors, store-level employees, and guests with tact and a thoughtful approach to inquiry—knowing how to ask the right questions to resolve issues efficiently.
Excellent written and verbal communication skills, including the ability to draft correspondence, event communications, and office-wide announcements.
Ability to manage vendor relationships, and collaborate cross-functionally deliver successful outcomes.
Proactive mindset with the ability to anticipate needs, identify potential issues, and implement solutions before they escalate.
General knowledge of office administration processes, facility coordination, and workplace support functions.
Strong interpersonal skills with the ability to work independently and collaboratively, approaching every task with an upbeat, "can-do" attitude.
Proficient in Microsoft Office Suite; comfortable using and troubleshooting standard office equipment.
High school diploma required; associate or bachelor’s degree a plus.
2+ years of proven experience in event planning, preferably in a corporate environment or high-level office administration with a heavy focus on event coordination.
Demonstrated experience coordinating logistics, including for multi-day or multi-location events.

Nice To Haves

Experience within a high-growth retail, hospitality, or multi-site corporate environment is a plus.

Responsibilities

Assisting the Office Manager with coordination and execution of recurring and ad hoc internal and external events, including collaboration on budget, venue selection, vendor sourcing, contract coordination as well as catering, materials, signage, and room configurations.
Handle travel coordination as needed, and provide hands-on, on-site execution followed by post-event follow-up to ensure a seamless experience.
Coordinate a diverse range of company events, including: Recognition: President’s Club, Winner’s Circle, and Regional/Zonal celebrations. Conferences: Leadership and General Manager conferences, Training events, etc. Growth & Brand: Store openings, special project launches, and community sponsorships and partnership events. Engagement: Vendor presentations and engagements, employee appreciation events, and holiday celebrations.
Collaborate with Operations, Marketing, HR, and Leadership to ensure event objectives align with Tire Discounters’ brand and deliver a “WOW” experience.
Maintain event timelines, checklists, and playbooks to ensure scalable and consistent execution.
Provide hands-on assistance during events to troubleshoot logistics (A/V, room configurations, materials) and ensure a high-quality experience for all attendees.
Serve as the professional first point of contact for the Home Office; manage guest check-ins, parking validation, and incoming deliveries with exceptional customer service.
Maintain a safe environment by enforcing visitor policies, managing security badge procedures, and maintaining accurate visitor logs.
Act as the "go-to" for day-to-day facility needs; partner with IT and Facilities to ensure office equipment and systems are functioning properly and manage relationships with housekeeping and maintenance vendors.
Monitor and order inventory for kitchens and office supplies; ensure conference rooms and common areas are "tour-ready," stocked, and organized.
Manage the daily conference room calendar and coordinate physical set-up (supplies, technology, and materials) for internal meetings.
Serve as the primary liaison for day-to-day facility needs, coordinating with IT and facilities vendors for maintenance, equipment repairs, and housekeeping services.
Assist the Office Manager with administrative tasks, special projects, procedure and process development, and OneStop content updates etc.
Support Home Office onboarding logistics, including workspace readiness, welcome kits, and directory updates to ensure a seamless first day for new team members.