Office Manager / Assistant to the Chair

Colorado State University•Fort Collins, CO

49d•Onsite

About The Position

The purpose of this position is to assist the Department Chair in all aspects of departmental management and administration. The Office Manager provides professional, administrative and technical expertise and management of the day-to-day operations of the Biochemistry and Molecular Biology Department. This position is also responsible for Assistant to the Chair duties including tenure and promotion, hiring support, department operations and management of administrative support staff, communications and website management and executive support for the Department Chair. Reporting to the Department Chair, this position is responsible for facilitating a number of independent tasks. Such tasks are often the sole responsibility of this individual, with limited supervisory input. This position works directly with the Department Chair to ensure that the mission and directives of the college, university and accrediting authorities are strictly adhered to. This position relieves the Department Chair of operational and administrative duties and requires a thorough knowledge of university and departmental policies, procedures, and operations. A hybrid schedule may be available after a period of onboarding and training.

Requirements

Three (3) years of full-time general clerical or administrative experience in an office setting.
A combination of related education and/or relevant general clerical or administrative experience in an office setting equal to three (3) years

Nice To Haves

A minimum of one year of experience managing operations of a multi-person office and six months of experience with database management systems such as Workday, and with financial systems such as Kuali.
Experience with the Microsoft Office Suite - particularly Word and Excel.
Experience managing website content is preferred.
Outstanding interpersonal skills and the ability to successfully work in a collaborative/team environment.
Strong oral and written communication skills.
Science literacy is also highly desired.
Related state service experience is preferred.

Responsibilities

Assist the Department Chair in all aspects of departmental management and administration.
Provide professional, administrative and technical expertise and management of the day-to-day operations of the Biochemistry and Molecular Biology Department.
Assistant to the Chair duties including tenure and promotion, hiring support, department operations and management of administrative support staff, communications and website management and executive support for the Department Chair.
Facilitating a number of independent tasks.
Ensure that the mission and directives of the college, university and accrediting authorities are strictly adhered to.
Relieve the Department Chair of operational and administrative duties.