Assistant to the Chair (Onsite) Dermatology Galveston

University of Texas Medical Branch (UTMB)•Galveston, TX

1d•Onsite

About The Position

Serves as an extension of the Chair in an academic department and has delegated authority to perform professional level programmatic or administrative functions. Provides a broad range of administrative services to support the goals of the chair, department, and the overall mission of the institution.

Requirements

Bachelor’s degree or equivalent in related field years and 4 years related experience

Nice To Haves

Strong organizational skill.
Experience with KRONOS.
Experience with POWER.
Leadership skills and ability to work in a confidential manner when dealing with faculty, resident, and student sensitive issues.
Excellent verbal, written, and interpersonal skills.
Ability to multi-task and prioritize.
Experience working effectively in a team environment.

Responsibilities

Executes, with minimal direction, administrative duties, including managing time-critical, sensitive and/or confidential information.
Manages the chair’s calendar, clinic and travel needs, while preserving time on the calendar for strategic planning, as needed.
Answering phones and routes the calls to the appropriate areas; compose and respond to correspondence.
Manages administrative services which may include a percentage of time spent performing duties such as developing meeting agendas and taking meeting minutes, tracking, monitoring and following the progress of projects, typing/proofreading correspondence, preparing expenses reports, revising the Chair's schedule and calendar, and planning organizational events and meetings.
Duties may also include facilitating faculty and staff recruitment including building itineraries, making travel accommodations, and escorting guests around campus.
Compiles, collects, and prepares data, statistics and other information and materials for meetings, lectures, etc.
Manages routine administrative tasks for the department, as assigned. Examples may include: timekeeping, ordering supplies, processing invoices, filing reports, managing special projects, etc.
Interprets and executes rules, regulations and policies, as applicable, and adheres to internal controls established by department.
Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals.
May participate in budget planning and development activities.
Supports the department by performing all other duties as assigned by the Chair, Administrator, or Business Operations Manager.