Office Manager and Administrative Assistant

Vectra • Austin, TX

10h • Onsite

About The Position

Vectra® is the leader in AI-driven threat detection and response for hybrid and multi-cloud enterprises.
The Vectra AI Platform delivers integrated signal across public cloud, SaaS, identity, and data center networks in a single platform. Powered by patented Attack Signal Intelligence, it empowers security teams to rapidly prioritize, investigate and respond to the most advanced cyber-attacks. With 35 patents in AI-driven threat detection and the most vendor references in MITRE D3FEND, organizations worldwide rely on the Vectra AI to move at the speed and scale of hybrid attackers. For more information, visit www.vectra.ai.
Based in Vectra AI’s Austin TX office, the Office Manager is responsible for all day-to-day office management activities in our local company office. This individual will ensure a welcoming, organized, and efficient office experience for all employees and visitors. This position is highly visible to our organization and its requires an on-site presence in our Austin office 5 days per week during core business hours, with extended hours on occasion for important meetings or events.

Requirements

• 2+ years prior experience in office management, operations, and/or administration
• Excellent written and verbal communication skills; demonstrated positive, engaging, and warm demeanor
• Ability to work effectively in a fast-paced environment with demanding and/or shifting deadlines
• Demonstrated proficiency in Microsoft Office applications, including Outlook calendar / email, Word and Excel
• Strong multitasking and problem-solving capabilities
• Great listening skills; ability to sense and respond promptly to employees’ needs
• Proactive, solutions-focused attitude

Responsibilities

• Greet guests and visiting employees
• Receive, scan and distribute mail
• Oversee inbound and outbound package shipments; coordinate with local Austin staff for any major deliveries
• Maintain general office supplies, snacks/drinks
• Serve as main point of contact with the building management, maintenance staff, and repair vendors
• Manage lunch/catering orders for team meetings and events (if not handled by EA)
• Answer the phone, deliver messages, and forward voice mails to relevant parties
• Assist with meeting scheduling and conference room booking when necessary
• Maintain kitchen supplies including drinks, snacks, utensils, and related supplies, including management of 3rd party suppliers
• Provide light janitorial oversight (making sure the kitchen is in order, conference rooms tidy); work with building janitorial providers on any issues or larger cleaning efforts
• Calendar / schedule support in collaboration with other Executive and Administrative Assistants at the company
• Travel management: flight / hotel / car booking, rescheduling, etc.
• Assistance with planning meetings and events, including space procurement, catering, and other logistics
• Assist with expense reporting submissions and policy compliance

Benefits

• Vectra provides a comprehensive total rewards package that supports the financial, physical, mental and overall health of our employees and their families.
• Compensation includes competitive base pay, incentive plan eligibility, and participation in the employee equity plan (stock options).
• Specific benefits offered varies by location, but commonly include health care insurance, income protection / life insurance, access to retirement savings plans, behavioral & emotional wellness services, generous time away from work, and a comprehensive employee recognition program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed