Administrative Assistant/Office Manager

Craft-Bilt Manufacturing Co. • Souderton, PA

2d • Onsite

About The Position

We are seeking a highly organized and dependable Administrative Assistant / Office Manager to support daily office operations to enable our Vice President to efficiently manage and administer the company.
Job functions fall into three main buckets:
Administrative execution
Communication support
Office management
Event and Visit Coordination

Requirements

• Proven experience as an Administrative Assistant, Office Manager, or similar role
• Strong organizational and time-management skills
• High attention to detail and ability to manage administrative processes accurately
• Proficiency with Microsoft Office (Outlook, Word, Excel) and calendar tools
• Professional communication skills when interacting with leadership, employees, and vendors
• Good written communication skills and typing
• Ability to handle confidential information with discretion

Responsibilities

• Manage day-to-day office operations and provide routine administrative support
• Assist with calendar management, meeting scheduling, and coordination
• Prepare meeting materials, agendas, and basic reports as needed
• Support leadership with follow-up tasks, document organization, and correspondence
• Taking notes and developing task lists from meetings
• Review and process employee expense reports for completeness and policy alignment
• Communicate with employees regarding missing information or required corrections
• Maintain organized expense documentation and administrative records
• Serve as the primary point of contact for the executive
• Manage incoming communications (i.e. email, phone, etc.) and relay pertinent information
• Monitor and manage leadership email inboxes as assigned, prioritizing messages, flagging time-sensitive items, and drafting or responding to routine correspondence on behalf of leadership
• Synthesize information from meetings, communication, and general information to ensure a continuous, full vision of goings-on
• Learn and communicate in consistent content and voice as the executive
• Serve as the primary point of contact for administrative and office-related needs
• Coordinate office supplies, equipment, and vendor relationships
• Manage company-branded clothing design, purchase, and distribution for employees
• Coordinate logistics for internal and external meetings, trainings, and events
• Assist individuals (for both inside and outside people) in booking travel mostly to Craft-Bilt, but also to other places
• Helping organize and execute schedules for visits and events

Benefits

• Fully Paid Medical & Dental Insurance - Coverage for you and your eligible dependents.
• Financial Security - Company-paid short- and long-term disability, life insurance, and a 401(k)-retirement plan.
• Growth & Stability - A full-time, year-round position in a company that values its employees and their expertise.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed