Office Management Specialist (OMS)
About The Position
Guidehouse is hiring an Office Management Specialist (OMS) to join one of our Department of State teams to ensure efficiency and seamless support across administrative, travel, and logistical functions. This individual must be a self-starter, able to multi-task and prioritize competing assignments. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment and can juggle multiple priorities with precision. From managing time and attendance, coordinating complex travel arrangements, and maintaining office systems to supporting onboarding, security clearances, and special projects, you will play a critical role in keeping the office running smoothly.
Requirements
- An ACTIVE and MAINTAINED "SECRET" Federal or DoD security clearance.
- Bachelor’s degree
- THREE (3) years professional experience including ONE (1) year of experience in an administrative role with the federal government
Nice To Haves
- Experience working with the Department of State.
- Able to work independently.
- Strong research and organization skills.
- Strong interpersonal skills.
- Excellent oral and written communication skills.
- Able to handle multiple tasks simultaneously.
- Must be able to quickly learn how to use proprietary applications and systems for processing administrative requirements such as travel, time and attendance, and procurement.
Responsibilities
- Assist staff with travel-related tasks.
- Track time and leave for staff and assist with timekeeping.
- Support visitor arrival.
- Coordinate with facilities management to maintain office and conference rooms; escort cleaning and maintenance staff.
- Maintain file documentation and storage per Department policy (Foreign Affairs Manual).
- Scan, fax, and shred correspondence as appropriate.
- Ensure continuous operation of office equipment (printers, fax, copier).
- Prepare office correspondence and obtain proper approvals.
- Assist with security clearances, building passes, and onboarding of new or transferring personnel.
- Maintain organizational charts, phone lists, desk locations, and IT asset records.
- Assist with setup for office-wide meetings and monthly learning events.
- Carry out special projects as directed.
Benefits
- Medical, Rx, Dental & Vision Insurance
- Personal and Family Sick Time & Company Paid Holidays
- Position may be eligible for a discretionary variable incentive bonus
- Parental Leave and Adoption Assistance
- 401(k) Retirement Plan
- Basic Life & Supplemental Life
- Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
- Short-Term & Long-Term Disability
- Student Loan PayDown
- Tuition Reimbursement, Personal Development & Learning Opportunities
- Skills Development & Certifications
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
- Emergency Back-Up Childcare Program
- Mobility Stipend
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
