Office Management Specialist (OMS)

Guidehouse

10d•$98,000 - $163,000

About The Position

Guidehouse is hiring an Office Management Specialist (OMS) to join one of our Department of State teams to ensure efficiency and seamless support across administrative, travel, and logistical functions. This individual must be a self-starter, able to multi-task and prioritize competing assignments. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment and can juggle multiple priorities with precision. From managing time and attendance, coordinating complex travel arrangements, and maintaining office systems to supporting onboarding, security clearances, and special projects, you will play a critical role in keeping the office running smoothly.

Requirements

An ACTIVE and MAINTAINED "SECRET" Federal or DoD security clearance.
Bachelor's degree
THREE (3) years professional experience including ONE (1) year of experience in an administrative role with the federal government

Nice To Haves

Experience working with the Department of State.
Able to work independently.
Strong research and organization skills.
Strong interpersonal skills.
Excellent oral and written communication skills.
Able to handle multiple tasks simultaneously.
Must be able to quickly learn how to use proprietary applications and systems for processing administrative requirements such as travel, time and attendance, and procurement.

Responsibilities

Assist staff with travel-related tasks.
Track time and leave for staff and assist with timekeeping.
Support visitor arrival.
Coordinate with facilities management to maintain office and conference rooms; escort cleaning and maintenance staff.
Maintain file documentation and storage per Department policy (Foreign Affairs Manual).
Scan, fax, and shred correspondence as appropriate.
Ensure continuous operation of office equipment (printers, fax, copier).
Prepare office correspondence and obtain proper approvals.
Assist with security clearances, building passes, and onboarding of new or transferring personnel.
Maintain organizational charts, phone lists, desk locations, and IT asset records.
Assist with setup for office-wide meetings and monthly learning events.
Carry out special projects as directed.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend