Office & Facilities Coordinator

Cogent Security LLC • Alexandria, VA

6d • $24 - $26 • Onsite

About The Position

The Office & Facilities Coordinator supports the day-to-day operations of our headquarters, ensuring a seamless, organized, and professional environment. As the primary point of contact for office logistics, meeting support, and facilities, the ideal candidate is highly organized, proactive, and hospitality-oriented.

Requirements

• US Citizen who can pass a background check.
• Prior experience in office operations, facilities coordination, or administrative support.
• Strong organizational, communication, and vendor-coordination skills with sharp attention to detail.
• Proactive, solutions-oriented, and highly professional mindset.
• Proficiency in Google Workspace (Calendars, Chat, Docs, Sheets).
• Ability to lift and move up to 25 pounds for deliveries, supplies, and room setups.

Responsibilities

• Manage visitor logistics (directions, access, parking)
• Coordinate conference room scheduling and setup
• Prepare necessary meeting materials
• Identify maintenance needs
• Oversee vendors and contractors (including obtaining quotes)
• Maintain shared spaces
• Manage incoming/outgoing mail and deliveries
• Track, maintain, and order stock for office, kitchen, cleaning, and printer supplies via vendors like Amazon and Instacart
• Coordinate facility activities to minimize business disruption and support teams utilizing the garage for testing or demonstrations

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees