Office & Facilities Adminsitrator

Texas AirSystems•Fort Worth, TX

About The Position

Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades. With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time. Here, your work matters. You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing. Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact. Reports to: TAS EA FLSA Status: Exempt The Opportunity This position plays a key role in ensuring the effective operation and maintenance of the organization’s facilities and infrastructure. This position is responsible for overseeing facility maintenance, managing vendor relationships, coordinating repairs and renovations, and ensuring compliance with safety and regulatory standards. This role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple tasks and projects simultaneously.

Requirements

Associate’s degree in business or related field, or an equivalent relevant year of
Bachelor’s degree in facilities management, engineering, business administration, or a related field preferred.
Proven experience in facilities management or a related field, with a strong understanding of facility maintenance, operations, and safety protocols.
Knowledge of building systems, including HVAC, plumbing, electrical, and fire protection systems, as well as building codes and regulations.
Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects
Strong communication and interpersonal skills, with the ability to effectively collaborate with internal stakeholders, external vendors, and contractors.
Problem‐solving abilities and attention to detail, with a proactive approach to identifying and addressing facility‐related
Proficiency in computer software applications, including Microsoft Office suite, and other business productivity
Flexibility and adaptability to changing priorities and deadlines, with a customer service‐oriented mindset and a commitment to excellence in facility management.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write correspondence.
Ability to effectively present information in one‐on‐one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Mental stamina for problem solving and prioritizing multiple tasks.

Nice To Haves

Bilingual (English/Spanish) preferred.

Responsibilities

Conduct regular inspections of facilities to assess maintenance needs, safety hazards, and compliance with
Coordinate and oversee facility maintenance and repairs, including HVAC systems, plumbing, electrical, and structural
Coordinate and oversee facility set‐up for company events, including
Responsible for set‐up of event space and tear down of event space.
Coordinate and assist with catering for company events including ordering, receiving and clean‐up of the
Responsible for maintaining snack supplies, coffee supplies, and general supplies for departments and
Responsible for ensuring equipment is in working order, properly maintained and associated supplies are stocked and
Manage relationships with external vendors and contractors, including negotiating contracts, obtaining bids, and ensuring quality of work.
Respond promptly to facility‐related emergencies and incidents, coordinating with internal and external stakeholders to resolve issues efficiently.
Coordinate office moves, renovations, space planning initiatives and new hires working closely with departmental managers and external contractors as needed.
Distribute all mail and packages that arrive at the
Assist in development and implementation of facility‐related policies, procedures, and best practices to optimize operational efficiency and cost effectiveness.
Provide support and guidance to staff on facility‐related matters, including safety protocols, emergency procedures, and facility access.
Researches and responds promptly to customer and employee complaints and keeps customers and employees well‐ informed of problem resolution.
Ensures housekeeping in facility results in a positive internal and external customer experience by having exceptional cleanliness in the facilities and well‐groomed grounds that always reflect positively on Meriton/Texas AirSystems.
Builds and develops relationships with key suppliers, maintenance contractors, facilities contractors,
Back‐up for Receptionist when out of office and responsible for coordination of breaks for Receptionist so front desk is consistently occupied for walk‐in customers, vendors, and suppliers.
Takes after‐hours call to provide management support for
Provide support to Technical Specialists in managing their schedules and communicating details in a timely
Responsible for completing data entry for warranty administration of VRG
Demonstrate behaviors which are aligned with the organization’s core
Perform other related duties as required and