Office & Data Coordinator (Palm Springs - Bilingual English/Spanish or Creole)
About The Position
The Office and Data Coordinator (ODC) is responsible for supporting the agency’s administrative, data, and quality improvement functions. This position ensures that office contracts comply with agency guidelines, maintains accurate and timely data entry, and prepares a variety of reports, including critical incident documentation. The ODC works closely with the Director of Social Emotional Support Services, providing administrative support, assisting with project follow-up, and helping maintain efficient internal workflows. The ODC also supports program staff by managing office supply orders, processing check requests, preparing meeting minutes, and responding to general administrative needs across departments.
Requirements
- Requires a high school diploma and computer science training.
- 1 year of relevant experience required.
- Bilingual English/Spanish or Creole required.
- Valid Florida’s driver’s license is required.
- Successful completion of a background check through Clearinghouse
Nice To Haves
- Two (2) years of office management with contract renewal experience preferred.
Responsibilities
- Manage and monitor program and office contracts, ensuring compliance with agency policies, regulations, renewals, and required documentation.
- Coordinate with Finance on billing, collections, check requests, and expense tracking to support accurate financial management.
- Maintain inventory of program materials, supplies, and equipment, including conducting quarterly audits and coordinating orders and distribution.
- Perform accurate data entry and reporting, reviewing discrepancies and preparing daily, weekly, and monthly program reports.
- Provide administrative support including managing calls, scheduling meetings, maintaining correspondence, and organizing documentation.
- Track project deadlines and program activities, assisting leadership with coordination, follow-up, and operational tasks.
- Prepare and distribute program materials and reports, including new hire packets, welcome materials, and parent education resources.
- Build and maintain relationships with community partners, including childcare providers, leasing offices, and other local agencies.
Benefits
- Paid holidays
- Generous vacation, sick, and personal days
- FREE single HMO medical, dental, and vision insurance!
- Company-paid life insurance
- Legal, identity theft, and AFLAC plans available
- 403(b) retirement plan
- 403(b) matching – 100% of the first 6%
- Tuition reimbursement
- Referral bonus program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
